Executive Administrative Coordinator
2 weeks ago
Position Summary:
The Housing Opportunities Commission of Montgomery County (HOC) is dedicated to addressing the community's need for affordable housing solutions. Established in 1974, HOC is empowered to acquire, manage, and operate housing, as well as to facilitate the construction or renovation of housing units. The organization also seeks financial assistance from various sources to support its housing initiatives and provides essential social services.
Role Description:
HOC is currently in search of a Temporary Administrative Assistant within our Public Affairs Division. This role involves providing high-level administrative support to the Vice President of Public Affairs & Communications, encompassing a range of confidential executive administrative tasks.
Key Responsibilities:
- Possess a comprehensive understanding of office protocols and practices to ensure effective coordination of project tasks, including the review of specialized reports and the dissemination of information to staff.
- Organize and schedule meetings, interviews, and appointments efficiently.
- Maintain oversight of incoming correspondence and action documents, ensuring timely follow-up on ongoing work.
- Review all correspondence for accuracy and completeness prior to submission for signature.
- Assist in the preparation of monthly reports and packet items for the Legislative and Regulatory Committee.
- Provide additional support to the Housing Opportunities Community Partners organization as required.
Qualifications:
Experience:
- A minimum of four years of progressively responsible experience in a secretarial or clerical role within an office setting.
Education:
- A Bachelor's Degree or equivalent professional experience is required.
Knowledge, Skills, and Abilities:
- Thorough knowledge of office management principles and procedures.
- Extensive familiarity with large and complex filing systems.
- Proficiency in operating personal computers and related equipment.
- Working knowledge of the MS Office Suite.
- Experience with Google (GSuite) for email and file management.
- Ability to draft clear and concise correspondence.
- Strong verbal and written communication skills.
- Excellent interpersonal skills to interact with diverse individuals.
- Capacity to handle confidential matters with discretion and sound judgment.
HOC is an equal opportunity employer, committed to fostering diversity and inclusion in the workplace. All qualified candidates will be considered for employment without regard to any protected status. HOC promotes a drug-free workplace and conducts necessary background checks as part of the hiring process.
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