Administrative Operations Coordinator

2 weeks ago

Kensington, Maryland, United States Casaplex, LLC Full time
Job Overview

Company Background: Casaplex, LLC is a dynamic organization located in Kensington, MD, specializing in the development and implementation of cutting-edge technology solutions across various sectors, including corporate environments, fitness facilities, hospitality, educational institutions, and upscale residential properties.

Our philosophy is built on three fundamental principles: (1) Attracting and cultivating outstanding talent, (2) Providing precisely tailored solutions, and (3) Fostering robust, lasting relationships with clients and team members. We offer competitive benefits such as health insurance, dental coverage, paid leave, a 401k plan with employer contributions, and a lively work environment driven by collaborative and passionate professionals.

Position Summary:

We are seeking a highly skilled Administrative Operations Coordinator to play a vital role in enhancing our organizational culture and effectively supporting our executive team. This position serves as an essential liaison to the Executive Office, managing various operational facets. The ideal candidate will be proactive, detail-oriented, self-driven, exceptionally organized, and possess outstanding leadership and communication skills, demonstrating a commitment to excellence while upholding values such as education, integrity, innovation, and success.

Key Duties:
  • **Building Strategic Relationships:** Develop and maintain positive connections with key internal and external stakeholders, including clients, suppliers, and partners. Provide high-level administrative support to executives to ensure seamless operations and effective communication.
  • **Operational Oversight:** Manage daily office functions, including scheduling meetings, coordinating calendars, and overseeing administrative workflows.
  • **Communication Facilitation:** Improve internal communication by managing message distribution, organizing tasks, and keeping staff updated. Draft clear internal and external communications as necessary.
  • **Project Management:** Oversee administrative projects to ensure timely and successful completion.
  • **Travel Coordination:** Arrange and manage travel logistics and expense reports for team members as required.
  • **Office Management:** Oversee office supplies and equipment to maintain an organized and efficient workspace.
Qualifications:
  • A minimum of three years of experience in office management or administration.
  • A proactive individual with high energy and strong attention to detail. Demonstrated initiative and a focus on process improvement.
  • Highly adaptable, creative problem-solver with excellent multitasking skills.
  • Exceptional verbal and written communication abilities.
  • Strong interpersonal skills.
  • Ability to exercise good judgment and professionalism.
  • Superior organizational and time management skills.
  • Proficient in computer applications; familiarity with Google Workspace is preferred.
  • Proven ability to plan effectively while remaining flexible to address unexpected challenges.
  • Comfortable with ambiguity, shifting priorities, and deadlines, along with a willingness to take on new responsibilities and manage multiple projects simultaneously.
Application Process: Interested candidates are encouraged to submit a resume and a cover letter that highlights their unique attributes, experiences, and qualifications.

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