Executive Assistant to the Rector/Vice President

2 weeks ago

GondrecourtleChâteau, Grand Est, United States Steele Recruiting LLC Full time

Steele Recruiting LLC is a premier executive administrative assistant search firm based in Minneapolis, Minnesota, focusing on the placement of Executive Administrative Assistants for C-Suite and Senior Leadership roles throughout the United States. With nearly two decades of experience in recruitment, we pride ourselves on our reputation for excellence, professionalism, and confidentiality for both clients and candidates.

We are currently collaborating with a respected client, Saint Paul Seminary School of Divinity, situated on the St. Thomas University campus in Saint Paul, Minnesota, to identify an Executive Assistant to the Rector.

The Saint Paul Seminary School of Divinity (SPSSOD) is dedicated to the formation of future priests, deacons, and lay leaders each year, equipping them to serve as pastors and leaders within their communities, thereby fostering vibrant Catholic communities.

Operating under an affiliation agreement among the University of St. Thomas, the Saint Paul Seminary, and the Archdiocese of St. Paul and Minneapolis, the SPSSOD is guided by a clear vision, mission, and core values:

Mission: To provide comprehensive, Catholic formation for those called to serve in various leadership roles within the Church.

Core Values:

  • Charity: Committed to the well-being of others.
  • Truth: Upholding honesty in all actions and communications.
  • Fidelity: Embracing the Catholic faith and its teachings.
  • Zeal: Passionate about the mission of forming leaders.
  • Authentically Human: Valuing life and joy in our humanity.

The ideal candidate will possess a strong alignment with the mission of the Seminary and a deep respect for its teachings.

What Distinguishes This Role?

This position not only supports the core mission of priestly formation but also plays a vital role in developing competent and dedicated leadership for the Church. The Executive Administrative Assistant will be instrumental in supporting the Rector at one of the most prestigious seminaries in the Midwest.

As a trusted partner to the Rector, this role offers the chance to enhance operational efficiency within the Seminary and embody the Rector's vision for Catholic formation. The Executive Administrative Assistant will be a meticulous collaborator who engages directly with leadership to advance the mission of the SPSSOD. This position will oversee projects on behalf of the Rector's office and serve as a prominent representative of the Rector.

Position Overview

This role is essential in providing administrative, organizational, and strategic support to the Rector, ensuring the smooth operation of the seminary. Additional light support for the Rector's Chief of Staff may also be required. Key attributes for success in this position include professionalism, operational excellence, and confidence.

Key Responsibilities

Executive Administrative Support for the Rector

  • Calendar Management: Expertly coordinate the Rector's schedule, prioritizing appointments and managing conflicts effectively.
  • Material Preparation: Collaborate with the Chief of Staff and staff to ensure all necessary materials are prepared ahead of engagements.
  • Meeting Support: Assist in organizing meetings, including preparing agendas, taking minutes, and ensuring follow-up actions are completed.
  • Correspondence Management: Oversee incoming correspondence, prioritizing responses and drafting communications as needed.
  • Hospitality: Welcome visitors and callers with professionalism and courtesy.

Project and Information Management

  • Document Preparation: Manage documentation for incoming seminarians and oversee personnel files.
  • Organizational Support: Maintain calendars and rosters for the Seminary.
  • Annual Reporting: Coordinate the preparation and submission of annual reports.

Executive Administrative Support for the Board of Trustees

  • Communication Coordination: Facilitate effective communication with Board members on behalf of the Rector's office.
  • Material Preparation: Organize agendas and accurately record minutes for Board meetings.
  • Meeting Support: Manage logistics and hospitality for Board meetings.

Required Skills and Qualifications

  • Bachelor's degree or equivalent experience.
  • Minimum of five years of executive administrative support experience for C-Suite executives.
  • Experience working with a Board of Trustees is highly desirable.
  • Strong organizational and time management skills.
  • Ability to handle sensitive information with discretion.
  • Excellent communication skills, both written and verbal.
  • Proficient multitasking abilities.
  • Professional demeanor and confidence in interactions.

Benefits

  • Competitive salary and benefits package.
  • Comprehensive medical, dental, and vision coverage.
  • Health Savings Account with company contributions.
  • Flexible Spending Account options.
  • Long-term and short-term disability insurance.
  • Generous retirement plan with company matching.
  • Tuition remission program.
  • Access to a primary care clinic offering various health services.

Hiring is contingent upon the successful completion of required training and adherence to the organization's code of conduct.

Steele Recruiting LLC is committed to diversity, inclusion, and equal opportunity for all candidates. We welcome applicants from diverse backgrounds and perspectives to join our team.

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