Office Manager

2 months ago

Austin, Texas, United States PEAK6 Full time

WHO WE ARE
We are PEAK6, a leading investment firm. You'll find us headquartered in the historic Chicago Board of Trade building. PEAK6 uses technology to find a better way of doing things. The company's first tech-based solution was developed in 1997 to optimize options trading, and over the past two decades, the same formula has been used across a range of industries, asset classes, and business stages to consistently deliver superior results. Today, PEAK6 seeks transformational opportunities to provide capital and strategic support to entrepreneurs and forward-thinking businesses. PEAK6's core brands include PEAK6 Capital Management, PEAK6 Strategic Capital, Apex Fintech Solutions, PEAK6 InsurTech, Evil Geniuses, Poker Power, and Zogo.
ABOUT THIS ROLE
As a member of the Facilities team at PEAK6, you'll have a big impact on the firm and the employee/guest experience by managing the day-to-day upkeep of our office space with a positive attitude and resourceful team.
We pride ourselves on our relentless attention to detail and place an immense value on day-to-day management of our space and resources. There is no storage closet too far and no drawer too deep to escape regular cleaning and organization
Our team is scrappy and dedicated. We work hard to uphold high standards while maintaining our ability to stay cool under pressure and roll with the punches.
ABOUT THIS ROLE:

  • Managing the daily office upkeep to help curate an outstanding employee and guest experience (maintaining drawers, cabinets, shelving, supply areas, and conference rooms)
  • Managing our kitchen, coffee, and snack programs - regularly researching new options and ensuring that we are offering the most diverse, cost-effective options to employees.
  • Daily restocking of all kitchen items (coffee, snacks, supplies), ensuring presentation is neat and organized.
  • Researching cost and facilitating orders for groceries, coffee, paper products, office supplies and miscellaneous inventory as needed
  • Taking an active role in controlling expenses and inventory; treating company funds as our own.
  • Facilitating lunches, breakfast orders, and daily food deliveries as needed
  • Ensuring equipment such as coffee machines, water dispensers, ice makers, refrigerators, microwaves, toasters, toaster ovens, kitchen tools, utensils, copiers, and A/V equipment are clean and maintained in good working order.
  • Conducting daily inspections of all spaces to identify service issues or repairs required.
    • Supplementing nightly janitorial service with periodic clean ups throughout the day in high traffic areas - wiping counters, cleaning up spills, disposing of trash or items left behind after meetings or lunches.
  • Reception duties and beginning / end of day tasks - handling guests, phone calls, mail and package service.
  • Manage building visitor request system.
  • Monitoring the condition of conference rooms during the day, ensuring they are neat and clean and properly stocked - furniture in proper place, chairs pushed in, cords concealed, marker boards wiped clean, drawers organized, free of trash and clutter.
  • Handling day to day issues with the building - report issues, coordinate work, and monitor progress of repairs to completion (HVAC, electrical, plumbing, carpentry, etc.)
  • Building and maintaining relationships with building staff; attend building meetings as needed.
  • Monitoring and assessing vendor performance, ensuring services are delivered in accordance with the contracts and to our standards.
  • Maintaining life safety policy and coordinating yearly fire drills and other applicable trainings
  • Working with HR to assist with the employee onboarding and termination processes.
  • Establishing and maintaining compliance with office policies (guests, conference rooms, furniture in shared spaces, personal item storage, etc.)
  • Ensuring office compliance with all government/PEAK6 COVID-19 rules and protocols
    • Supervising furniture, equipment, and employee moves.
  • Maintaining furniture inventory and storage rooms
    • Assist with maintenance and movement of fine art pieces throughout the office.
  • Manage special event setups/breakdowns and execution, equipment requests, or room layouts as needed.
  • Developing working knowledge of A/V equipment to help troubleshoot issues.
  • Serving as point person for maintenance visits, office construction projects, site surveys, etc. as needed by Facilities Manager
  • Assisting with tracking of facilities maintenance issues including lights out, repairs to premises, malfunctioning doors/locks, temperature inconsistencies, etc. (Note all issues to Facilities Manager)
  • Manage conference room bookings and ensure conference room schedules are kept. Running errands for co-founders as needed.
  • Ability to be in our Austin office daily.

YOUR EXPERIENCE:

  • 3+ years office management experience required, previous Facilities experience a plus.
  • Proficiency Google Suites
  • The ability to walk and/or stand for extended periods of time, and lift and carry up to 30 pounds.
  • The willingness to be hands-on and do whatever is required to get the job done.
  • A high degree of integrity in handling confidential information
  • Strong customer service skills with the ability to think quickly and creatively to solve problems.
  • Strong communication skills across the entire organization and ability to work well with limited supervision.
  • Impeccable attention to detail and a high degree of accuracy. In other words, you are a bit of a perfectionist
  • The flexibility to navigate ambiguity and adjust processes in a rapidly changing environment.

#PEAK6
OUR REWARDS
We offer a robust package of employee perks and benefits, including healthcare benefits (medical, dental and vision, EAP), competitive PTO, 401k match, parental leave, and HSA contribution match. We also provide our employees with a paid subscription to the Calm app and offer generous external learning and tuition reimbursement benefits. As a hybrid workforce, we offer our employees the ability to work remotely up to two days a week.
PEAK6 is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, natural or protective hairstyle, genetics, disability, age, or any other basis forbidden under federal, state, or local law.

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