Senior Administrative Coordinator

2 weeks ago

Waltham, Massachusetts, United States Thermo Fisher Scientific Full time
Work Schedule
Standard (Mon-Fri) Environmental Conditions
Office Job Overview

As a valued member of the Thermo Fisher Scientific team, you will engage in impactful work that contributes positively on a global scale.

Join our dedicated colleagues in realizing our Mission daily, enabling our customers to enhance health, safety, and environmental sustainability.

We equip our global teams with the necessary resources to achieve personal career aspirations while advancing scientific progress through innovative solutions to some of the world's most pressing challenges, such as environmental protection, food safety, and cancer research.

In the role of Senior Administrative Coordinator, you will be pivotal in a dynamic environment, utilizing your exceptional office and project management expertise to support the VP of Corporate Development and their team.

Key Responsibilities
• Ensure the VP and senior leaders are punctual and prepared through meticulous scheduling and execution of critical meetings, prioritizing tasks, and organizing complex global travel arrangements as needed.
• Develop a comprehensive understanding of business priorities and objectives to effectively prioritize meeting requests.
• Schedule and coordinate intricate executive meetings, uniting geographically dispersed teams, managing logistics, and documenting follow-up actions.
• Foster collaboration and build relationships to drive results within a global, matrixed organization undergoing transformation.
• Complete projects and special assignments by defining objectives, setting priorities, managing time, securing cooperation from others, monitoring progress, and resolving issues.
• Proactively manage multiple concurrent projects, follow up with project owners and key stakeholders, exercise discretion and independent judgment to evaluate potential actions, and creatively find solutions to meet deadlines and achieve business goals.
• Research, compile, summarize, and analyze information to facilitate decision-making and respond to inquiries from internal and external stakeholders.
• Utilize the full suite of Microsoft Office products to create high-quality correspondence, reports, and presentations.
• Attend meetings and prepare minutes as required.
• Manage expense reporting, process vendor invoices, and assist with annual budget processes.
• Demonstrate flexibility and adaptability to meet the dynamic nature of the business.
• Maintain confidential files and records.
• Collaborate with other Executive Assistants and Administrative Staff to provide coverage during absences or special circumstances.
• Occasionally coordinate travel support outside of regular hours and on weekends.
Qualifications
• Associate or Bachelor's degree.
• 10+ years of experience as an executive assistant in a professional office setting (experience in large organizations preferred), with a focus on C-level support welcomed.
• Proven ability to work independently to identify, analyze, and creatively solve problems.
• Experience managing multiple projects and meeting deadlines independently.
• Strong organizational and time management skills to handle multiple priorities with competing deadlines.
• Excellent problem-solving abilities and reasoning skills to independently address project challenges.
• Exceptional written and verbal communication skills, with a keen eye for proofreading and spelling.
• Solid judgment, tact, and diplomacy skills in interactions with stakeholders, along with the ability to manage highly confidential information.
• Flexible and adaptable, capable of responding to last-minute changes while maintaining composure and a positive attitude.
• Extensive experience in international travel management, including visa administration.
• Proficiency in all Microsoft Office suite products, including PowerPoint, Excel, Outlook, and Visio.
• Familiarity with Concur or other expense management systems.
Benefits
We offer competitive compensation, an annual incentive plan, healthcare benefits, and a variety of employee perks. Thermo Fisher Scientific provides opportunities for employment within an innovative, forward-thinking organization, along with excellent career development prospects. Our company culture emphasizes integrity, intensity, involvement, and innovation.

  • Senior Administrative Coordinator

    1 week ago

    Waltham, Massachusetts, United States Madrigal Pharmaceuticals Corporation Full time

    Job OverviewMadrigal Pharmaceuticals Corporation is looking for a skilled Senior Administrative Coordinator to deliver exceptional administrative assistance to our Chief Financial Officer and Chief Business Officer. The ideal candidate will exhibit strong organizational skills, attention to detail, and a collaborative spirit while managing a diverse range of...

  • Senior Administrative Coordinator

    1 week ago

    Waltham, Massachusetts, United States Madrigal Pharmaceuticals Corporation Full time

    Position OverviewMadrigal Pharmaceuticals Corporation is in search of a skilled Senior Administrative Coordinator to deliver exceptional administrative assistance to our Chief Financial Officer and Chief Business Officer. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to collaborate effectively while...

  • Senior Administrative Coordinator

    1 week ago

    Waltham, Massachusetts, United States Madrigal Pharmaceuticals Corporation Full time

    Job OverviewWe are looking for a skilled Senior Administrative Coordinator to deliver exceptional administrative support to our executive leadership team, specifically the Chief Financial Officer and Chief Business Officer. The ideal candidate will be meticulous, collaborative, and capable of managing a diverse range of responsibilities with professionalism...

  • Senior Administrative Coordinator

    1 week ago

    Waltham, Massachusetts, United States Madrigal Pharmaceuticals Corporation Full time

    Position OverviewMadrigal Pharmaceuticals Corporation is in search of a skilled Senior Administrative Coordinator to deliver exceptional administrative assistance to our Chief Financial Officer and Chief Business Officer. The successful candidate will exhibit strong organizational skills, attention to detail, and a collaborative spirit, capable of managing a...

  • Senior Executive Administrator

    2 weeks ago

    Waltham, Massachusetts, United States BostonGene Full time

    Position OverviewAs BostonGene continues to expand, we are seeking a Senior Executive Administrator to provide high-level support to our Chief Medical Officer, Chief Science Officer, Head of Sales, and other key executives. This role encompasses a variety of advanced administrative tasks that require extensive experience in supporting senior leadership...

  • Senior Executive Administrator

    2 weeks ago

    Waltham, Massachusetts, United States BostonGene Full time

    Position OverviewAs BostonGene continues to expand, we are in search of a Senior Executive Administrator to provide essential support to our Chief Medical Officer, Chief Science Officer, Head of Sales, and other senior executives within the laboratory. This role encompasses a variety of advanced administrative responsibilities that require extensive...

  • Administrative Coordinator

    2 days ago

    Waltham, Massachusetts, United States firstPRO Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Specialist to join our team at firstPRO. As an Administrative Specialist, you will play a critical role in ensuring the smooth operation of our office.Key Responsibilities:Manage office supplies and equipment, including ordering and maintaining inventoryCoordinate the collection...

  • Administrative Coordinator

    3 days ago

    Waltham, Massachusetts, United States Perfect Dental Management Full time

    Job Title: Administrative AssistantJob Summary:The Administrative Assistant plays a pivotal role in ensuring the efficient operation of the support office. This role involves managing various administrative tasks, handling office deliveries, welcoming visitors, answering incoming calls, and overseeing special projects. The ideal candidate will possess strong...

  • Administrative Coordinator

    1 month ago

    Waltham, Massachusetts, United States Education Development Center Full time

    Company DescriptionEDUCATION DEVELOPMENT CENTER (EDC)EDC is one of the world's leading nonprofit research and development firms. EDC designs, implements, and evaluates programs to improve education, health, and economic opportunity worldwide. Collaborating with both public and private partners, we strive for a world where all people are empowered to live...

  • Administrative Operations Coordinator

    2 weeks ago

    Waltham, Massachusetts, United States Motion Recruitment Full time

    About Us: Motion Recruitment is a leading firm specializing in innovative staffing solutions across various industries. Our commitment to excellence and client satisfaction drives us to seek talented individuals who can contribute to our mission of connecting great companies with exceptional talent.Job Summary: We are looking for a dedicated and...

  • Senior Protective Services Coordinator

    2 weeks ago

    Waltham, Massachusetts, United States Springwell Full time

    Position OverviewSpringwell is in search of a detail-oriented and proactive Coordinator for our Protective Services division.ROLE SUMMARY:The Senior Protective Services Coordinator is responsible for providing consistent administrative and clinical oversight to Protective Services Agents engaged in the assessment of mistreatment, caregiver neglect,...

  • Finance Administrative Coordinator

    2 weeks ago

    Waltham, Massachusetts, United States Global Partners LP Full time

    Position OverviewThe Finance Administrative Coordinator plays a crucial role in assisting the Chief Accounting Officer and the finance department. This position encompasses a wide array of administrative responsibilities, including support for our Tax, Audit, and Accounting teams. The ideal candidate thrives in a dynamic environment and possesses the ability...

  • Secondary Market Coordinator and Systems Administrator

    3 days ago

    Waltham, Massachusetts, United States Cambridge Savings Bank Full time

    Job SummaryCambridge Savings Bank is seeking a highly skilled Secondary Market Coordinator and Systems Administrator to join our team. As a key member of our mortgage sales and operations team, you will be responsible for coordinating all investor sales, delivering and shipping investor packages, and communicating investor guidelines to mortgage originators...

  • Finance Administrative Coordinator

    2 weeks ago

    Waltham, Massachusetts, United States Global Partners LP Full time

    Position OverviewThe Finance Administrative Coordinator plays a crucial role in assisting the Chief Accounting Officer and the finance department. This role encompasses a wide array of administrative responsibilities, including support for our Tax, Audit, and Accounting teams. The ideal candidate thrives in a dynamic environment and possesses the ability to...

  • Senior Living Revenue Specialist

    2 weeks ago

    Waltham, Massachusetts, United States Benchmark Senior Living Full time

    Join, Stay, and Grow with Benchmark. Connect with your callingPosition OverviewThe Revenue Cycle Specialist is a pivotal role within our organization, reporting directly to the Director of Business Administration Operations. This position collaborates closely with the Senior Director of Financial Operations, Community Accounting, and Corporate Operations, as...

  • Human Resources Coordinator and Office Supervisor

    2 weeks ago

    Waltham, Massachusetts, United States Benchmark Senior Living Full time

    Become a part of the Benchmark Senior Living team At Benchmark Senior Living, we value the passion and dedication of our associates. Our team thrives in an environment that fosters belonging and support, enabling us to provide exceptional care to our residents. We take pride in our diverse workforce, united by a common goal: delivering compassionate and...

  • Senior Patient Care Coordinator

    2 weeks ago

    Waltham, Massachusetts, United States Mass General Brigham Full time

    GENERAL SUMMARY/ OVERVIEW STATEMENT: Under the supervision of the Practice Manager, the Senior Patient Care Coordinator delivers intricate patient scheduling assistance in a bustling outpatient ambulatory care environment.PRINCIPAL DUTIES AND RESPONSIBILITIES: Organizes initial, follow-up, and multi-disciplinary patient appointments involving multiple...

  • Senior Executive Assistant

    2 weeks ago

    Waltham, Massachusetts, United States Ophthalmic Consultants of Boston Full time

    Job OverviewOphthalmic Consultants of Boston (OCB) is seeking a highly skilled Senior Executive Assistant to provide exceptional administrative and organizational support to the executive leadership team. This pivotal role involves working closely with the Chief Operating Officer (COO) and other senior executives, ensuring the smooth operation of the...

  • Senior Corporate Hospitality Coordinator

    1 week ago

    Waltham, Massachusetts, United States The Fountain Group Full time

    Job OverviewPosition: Corporate Hospitality Coordinator (Senior Project Analyst)Location: Waltham, MACompensation: $57.00/hrWork Arrangement: Hybrid (Onsite/Remote)Key Responsibilities:We are in search of a skilled and experienced Corporate Hospitality Coordinator with a strong background in large-scale corporate environments. This role will oversee various...

  • Administrative Coordinator for Third-Party Reproduction

    2 weeks ago

    Waltham, Massachusetts, United States Boston IVF Full time

    Position Overview:As a key member of the Third-Party Reproduction Team at Boston IVF, the Administrative Coordinator plays a vital role in supporting our patients throughout their journey.Key Responsibilities:Manage and maintain confidential patient information within the company's databases.Assist in various projects simultaneously while maintaining...