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Administrative Operations Coordinator

2 months ago

Waltham, Massachusetts, United States Motion Recruitment Full time

About Us:
Motion Recruitment is a leading firm specializing in innovative staffing solutions across various industries. Our commitment to excellence and client satisfaction drives us to seek talented individuals who can contribute to our mission of connecting great companies with exceptional talent.
Job Summary:
We are looking for a dedicated and detail-oriented Administrative Operations Coordinator to join our dynamic team. This entry-level role is essential for ensuring efficient office operations and providing support for a range of administrative and operational tasks. The ideal candidate will be organized, adaptable, and enthusiastic about contributing to a fast-paced environment.
Key Responsibilities:

  • Office Management:
    • Oversee daily office functions and ensure a tidy and organized workspace.
    • Manage inventory of office supplies and equipment.
    • Coordinate maintenance and repairs for office facilities.
    • Act as the primary contact for office-related inquiries and concerns.
  • Administrative Support:
    • Assist in scheduling meetings, preparing agendas, and documenting minutes.
    • Handle various forms of correspondence, including emails and phone communications.
    • Support human resources activities, including onboarding and maintaining employee records.
    • Organize travel arrangements and itineraries for team members.
  • Operations Support:
    • Assist in planning and executing company events and meetings.
    • Coordinate with vendors and service providers.
    • Help track progress on operational initiatives and project coordination.
    • Support the finance department with basic bookkeeping and expense management.
  • Communication and Coordination:
    • Facilitate effective internal communication and information sharing among teams.
    • Maintain and update company databases and contact lists.
    • Assist in the preparation of reports, presentations, and other documentation.
Qualifications:
  • Bachelor's degree in Business Administration, Management, or a related field is preferred.
  • Prior experience in an administrative or office management capacity is advantageous but not mandatory.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
  • Excellent organizational and multitasking abilities.
  • Strong written and verbal communication skills.
  • Able to work independently as well as collaboratively within a team.
  • High attention to detail and strong problem-solving capabilities.
  • Enthusiastic, flexible, and eager to learn in a dynamic environment.
Benefits:
  • Competitive salary and comprehensive benefits package.
  • Opportunities for professional growth and advancement.
  • A collaborative and dynamic work atmosphere.
  • Access to the latest technology and resources.
  • Flexible working hours and options for remote work.