Administrative Coordinator

3 days ago


Waltham, Massachusetts, United States firstPRO Full time

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Specialist to join our team at firstPRO. As an Administrative Specialist, you will play a critical role in ensuring the smooth operation of our office.

Key Responsibilities:

  • Manage office supplies and equipment, including ordering and maintaining inventory
  • Coordinate the collection and delivery of interoffice mail and packages
  • Process and ship outgoing mail and receive incoming mail
  • Assist with brochure and printed material orders, including coordination with our in-house design team
  • Provide technical support for office equipment and machinery
  • Develop and maintain knowledge of mailing systems and procedures
  • Ensure compliance with company policies and procedures
  • Perform other administrative tasks as needed

Requirements:

  • High school diploma or equivalent required
  • Valid driver's license required
  • Basic computer skills, including Microsoft Office
  • Excellent interpersonal and communication skills
  • Ability to lift a minimum of 40 pounds
  • Ability to stand, walk, or sit for prolonged periods of time
  • Ability to walk long distances while pushing a mail or package cart

Working Conditions:

This is a full-time position that requires a high level of organization and attention to detail. The successful candidate will be able to work independently and as part of a team to achieve goals and objectives.



  • Waltham, Massachusetts, United States Perfect Dental Management Full time

    Job Title: Administrative AssistantJob Summary:The Administrative Assistant plays a pivotal role in ensuring the efficient operation of the support office. This role involves managing various administrative tasks, handling office deliveries, welcoming visitors, answering incoming calls, and overseeing special projects. The ideal candidate will possess strong...


  • Waltham, Massachusetts, United States Education Development Center Full time

    Company DescriptionEDUCATION DEVELOPMENT CENTER (EDC)EDC is one of the world's leading nonprofit research and development firms. EDC designs, implements, and evaluates programs to improve education, health, and economic opportunity worldwide. Collaborating with both public and private partners, we strive for a world where all people are empowered to live...


  • Waltham, Massachusetts, United States Motion Recruitment Full time

    About Us: Motion Recruitment is a leading firm specializing in innovative staffing solutions across various industries. Our commitment to excellence and client satisfaction drives us to seek talented individuals who can contribute to our mission of connecting great companies with exceptional talent.Job Summary: We are looking for a dedicated and...


  • Waltham, Massachusetts, United States Thermo Fisher Scientific Full time

    Work ScheduleStandard (Mon-Fri) Environmental ConditionsOffice Job OverviewAs a valued member of the Thermo Fisher Scientific team, you will engage in impactful work that contributes positively on a global scale. Join our dedicated colleagues in realizing our Mission daily, enabling our customers to enhance health, safety, and environmental sustainability....


  • Waltham, Massachusetts, United States Madrigal Pharmaceuticals Corporation Full time

    Job OverviewMadrigal Pharmaceuticals Corporation is looking for a skilled Senior Administrative Coordinator to deliver exceptional administrative assistance to our Chief Financial Officer and Chief Business Officer. The ideal candidate will exhibit strong organizational skills, attention to detail, and a collaborative spirit while managing a diverse range of...


  • Waltham, Massachusetts, United States Global Partners LP Full time

    Position OverviewThe Finance Administrative Coordinator plays a crucial role in assisting the Chief Accounting Officer and the finance department. This position encompasses a wide array of administrative responsibilities, including support for our Tax, Audit, and Accounting teams. The ideal candidate thrives in a dynamic environment and possesses the ability...


  • Waltham, Massachusetts, United States Cambridge Savings Bank Full time

    Job SummaryCambridge Savings Bank is seeking a highly skilled Secondary Market Coordinator and Systems Administrator to join our team. As a key member of our mortgage sales and operations team, you will be responsible for coordinating all investor sales, delivering and shipping investor packages, and communicating investor guidelines to mortgage originators...


  • Waltham, Massachusetts, United States Madrigal Pharmaceuticals Corporation Full time

    Position OverviewMadrigal Pharmaceuticals Corporation is in search of a skilled Senior Administrative Coordinator to deliver exceptional administrative assistance to our Chief Financial Officer and Chief Business Officer. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to collaborate effectively while...


  • Waltham, Massachusetts, United States Global Partners LP Full time

    Position OverviewThe Finance Administrative Coordinator plays a crucial role in assisting the Chief Accounting Officer and the finance department. This role encompasses a wide array of administrative responsibilities, including support for our Tax, Audit, and Accounting teams. The ideal candidate thrives in a dynamic environment and possesses the ability to...


  • Waltham, Massachusetts, United States Madrigal Pharmaceuticals Corporation Full time

    Job OverviewWe are looking for a skilled Senior Administrative Coordinator to deliver exceptional administrative support to our executive leadership team, specifically the Chief Financial Officer and Chief Business Officer. The ideal candidate will be meticulous, collaborative, and capable of managing a diverse range of responsibilities with professionalism...


  • Waltham, Massachusetts, United States Madrigal Pharmaceuticals Corporation Full time

    Position OverviewMadrigal Pharmaceuticals Corporation is in search of a skilled Senior Administrative Coordinator to deliver exceptional administrative assistance to our Chief Financial Officer and Chief Business Officer. The successful candidate will exhibit strong organizational skills, attention to detail, and a collaborative spirit, capable of managing a...


  • Waltham, Massachusetts, United States Boston IVF Full time

    Position Overview:As a key member of the Third-Party Reproduction Team at Boston IVF, the Administrative Coordinator plays a vital role in supporting our patients throughout their journey.Key Responsibilities:Manage and maintain confidential patient information within the company's databases.Assist in various projects simultaneously while maintaining...


  • Waltham, Massachusetts, United States Boston IVF Full time

    Job SummaryWe are seeking a highly skilled Benefits Administrator to join our team at Boston IVF. The successful candidate will be responsible for the administration of all health, disability, and retirement benefit plans and policies.Key ResponsibilitiesCoordinate with vendors for plan audits and ensure compliance with all relevant laws and...


  • Waltham, Massachusetts, United States Boston IVF Full time

    Job SummaryWe are seeking a highly skilled Benefits Administrator to join our team at Boston IVF. The successful candidate will be responsible for the administration of all health, disability, and retirement benefit plans and policies.Key ResponsibilitiesCoordinate with vendors for plan audits and ensure compliance with all relevant laws and...


  • Waltham, Massachusetts, United States Thermo Fisher Scientific Full time

    Work ScheduleOtherEnvironmental ConditionsOfficeJob DescriptionJob DescriptionThe Finance Analyst (Essbase System Administrator) will be responsible for the day-to-day administration/management of multiple Oracle/Hyperion EPM applications focusing on Essbase and Reporting. This includes coordinating master data management, data integration, security, end...


  • Waltham, Massachusetts, United States Manning Personnel Group, Inc. Full time

    Office CoordinatorManning Personnel Group, Inc. is seeking a highly skilled and organized individual to join their team as an Office Coordinator. This role is ideal for a motivated and detail-oriented professional who is passionate about providing exceptional customer service and administrative support.Key Responsibilities:Manage administrative tasks,...


  • Waltham, Massachusetts, United States BostonGene Full time

    Position OverviewAs BostonGene continues to expand, we are in search of a Senior Executive Administrator to provide essential support to our Chief Medical Officer, Chief Science Officer, Head of Sales, and other senior executives within the laboratory. This role encompasses a variety of advanced administrative responsibilities that require extensive...


  • Waltham, Massachusetts, United States BostonGene Full time

    Position OverviewAs BostonGene continues to expand, we are seeking a Senior Executive Administrator to provide high-level support to our Chief Medical Officer, Chief Science Officer, Head of Sales, and other key executives. This role encompasses a variety of advanced administrative tasks that require extensive experience in supporting senior leadership...


  • Waltham, Massachusetts, United States Brandeis University Full time

    Brandeis University is delighted to announce a career opportunity as a Part-time Department Coordinator in the English Department. At Brandeis, we offer a competitive benefits and compensation package which includes medical, dental and life insurances. If you are looking to advance your career through educational opportunities, Brandeis offers tuition...


  • Waltham, Massachusetts, United States Massachusetts General Hospital Full time

    Job SummaryThe Medical Assistant II will provide clinical support to physicians and patients in an outpatient clinic setting. This role requires strong communication and interpersonal skills, as well as the ability to work effectively in a fast-paced environment.Key ResponsibilitiesClinical Duties:Assist physicians with patient evaluations, management, and...