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Senior Executive Administrator

2 months ago

Waltham, Massachusetts, United States BostonGene Full time

Position Overview

As BostonGene continues to expand, we are in search of a Senior Executive Administrator to provide essential support to our Chief Medical Officer, Chief Science Officer, Head of Sales, and other senior executives within the laboratory. This role encompasses a variety of advanced administrative responsibilities that require extensive experience in supporting high-level scientific leadership.

Key Responsibilities

  • Manage complex daily schedules, including intricate calendar coordination, international travel logistics, and preparation for executive meetings.
  • Create detailed business presentation materials and spreadsheets.
  • Assist with special initiatives, conducting research and maintaining comprehensive records.
  • Draft correspondence based on a solid understanding of the executive's perspective regarding administrative issues and office policies for approval.
  • Initiate both routine and non-routine correspondence, memoranda, and reports.
  • Screen and respond to phone inquiries, providing information for both standard and complex requests.
  • Anticipate and prepare necessary materials for the executive's conferences, correspondence, appointments, meetings, and calls.
  • Document and distribute minutes from meetings.
  • Establish and maintain various files and records, including processing expenses.
  • Review publications, regulations, and directives, taking action or referring important items to the executive and staff.

Qualifications

  • A minimum of five years of experience supporting senior leadership in the biopharma sector.
  • Experience in the Biopharma industry is essential.
  • Proficient in various software applications, including Google Calendar, Microsoft Word, Excel, and PowerPoint for Windows.
  • Ability to manage multiple priorities and work under tight deadlines while delivering consistent and professional service.
  • Capable of independently executing administrative tasks with efficiency and precision.
  • Exceptional skills in composing business correspondence.
  • Accurate and efficient typing abilities.
  • Strong interpersonal and communication skills, fostering positive relationships with colleagues and external clients.
  • Excellent organizational skills, with a keen attention to detail and follow-through.
  • Maintain confidentiality, exhibit a professional demeanor, and exercise discretion at all times.

Education & Professional Certifications:

  • Bachelor's degree in a relevant field from an accredited institution; or
  • An equivalent combination of education and experience.

About BOSTONGENE

BostonGene Corporation is at the forefront of utilizing biomedical software for advanced patient analysis and personalized therapy decision-making in the battle against cancer. Our innovative solution employs sophisticated analytics to assist clinicians in evaluating viable treatment options tailored to each patient's unique genetics, tumor characteristics, clinical profile, and disease context. BostonGene's mission is to empower physicians to offer every patient the highest likelihood of survival through optimal cancer treatments, leveraging advanced personalized therapies and the integration of scientific and clinical insights.