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Senior Executive Assistant

2 months ago

Waltham, Massachusetts, United States Ophthalmic Consultants of Boston Full time
Job Overview

Ophthalmic Consultants of Boston (OCB) is seeking a highly skilled Senior Executive Assistant to provide exceptional administrative and organizational support to the executive leadership team. This pivotal role involves working closely with the Chief Operating Officer (COO) and other senior executives, ensuring the smooth operation of the executive office.

Key Responsibilities:
  • Task Management: Organize and prioritize the COO's daily activities, including calendar management, meeting arrangements, and preparation of executive documentation and presentations.
  • Meeting Coordination: Prepare for and participate in high-level meetings, including creating agendas, drafting presentations, taking notes, and distributing minutes.
  • Logistical Support: Handle all logistical aspects of executive meetings, such as scheduling, audio-visual arrangements, and communication with attendees.
  • Project Management: Independently manage projects and initiatives as assigned by the COO and other executives.
  • Liaison Role: Act as the primary point of contact between the COO's office and internal/external stakeholders to ensure effective communication and collaboration.
  • Recruitment Support: Provide administrative assistance in the recruitment, onboarding, and offboarding processes for medical staff.
  • Document Management: Develop and maintain an organized documentation system, ensuring proper indexing and confidentiality of sensitive legal documents.
  • Legal and Financial Oversight: Maintain and manage leases, financial agreements, and related legal documents.
  • Board Coordination: Schedule and coordinate meetings for the Board of Directors and various committees.
  • Additional Duties: Perform other related tasks as necessary.
Qualifications:
  • Bachelor's degree is preferred.
  • A minimum of four years of relevant experience is required.
  • Project management experience and PMP certification are desirable.
  • Advanced skills in PowerPoint, with the ability to create compelling presentations.
  • Demonstrated integrity and discretion in handling sensitive information.
  • Experience collaborating with senior executives and a keen attention to detail.
  • Exceptional interpersonal and communication skills.
  • Proven ability to manage multiple projects and meet deadlines.
  • Strong analytical and strategic thinking capabilities.
  • Flexibility to adapt in a fast-paced environment.
  • Proactive approach with the ability to anticipate needs.
Benefits:
  • Comprehensive Health & Dental Insurance starting from the first day of employment.
  • Generous paid time off and holidays.
  • Health & Dependent Reimbursement Accounts.
  • 401(k) Plan with company contributions.
  • Company-paid Life and Long-Term Disability Insurance.
  • Employee discounts.

Ophthalmic Consultants of Boston is an Equal Opportunity Employer.