Finance Administrative Coordinator

2 weeks ago

Waltham, Massachusetts, United States Global Partners LP Full time

Position Overview

The Finance Administrative Coordinator plays a crucial role in assisting the Chief Accounting Officer and the finance department. This role encompasses a wide array of administrative responsibilities, including support for our Tax, Audit, and Accounting teams. The ideal candidate thrives in a dynamic environment and possesses the ability to manage multiple high-priority tasks effectively. This position reports directly to the Chief Accounting Officer.

Work Environment

This role is primarily office-based, requiring attendance five days a week.

About Global Partners LP

For over 90 years, Global Partners LP has been a key player in delivering essential energy solutions to our communities. From innovative retail experiences at Alltown Fresh to our extensive network of liquid energy terminals along the eastern seaboard and beyond, our integrated business model consistently provides value to our customers across the United States. We are committed to the future, investing in energy transition initiatives and supporting our communities through charitable efforts.

Key Attributes

  • Diligent and capable of multitasking and problem-solving.
  • Excellent verbal and written communication skills with a keen eye for detail.
  • Highly organized with proven critical thinking abilities.
  • Strategic thinker who can adapt and foster collaboration among colleagues and management.
  • Open-minded and eager to learn.

Responsibilities

  • Manage incoming and outgoing correspondence for the department, ensuring timely and professional responses.
  • Assist in the preparation and submission of tax returns, audit reports, and other documentation following established procedures.
  • Perform a variety of advanced administrative tasks for the Accounting Department, including planning meetings and managing calendars.
  • Organize and maintain departmental files, creating presentations, reports, and proposals as needed.
  • Lead and execute key administrative projects as required.
  • Build and nurture strong, collaborative relationships with colleagues.
  • Conduct routine data entry and system maintenance tasks.
  • Contribute to team efforts by taking on additional responsibilities as necessary.

Benefits

  • Compensation: Competitive salaries with opportunities for professional growth.
  • Health and Wellness: Comprehensive medical, dental, vision, and life insurance options, along with wellness support.
  • Retirement Planning: 401k plan with matching contributions.
  • Professional Development: Tuition reimbursement available after six months of service.
  • Community Engagement: Paid volunteer time-off to support organizations of your choice.

Interview Process

  • Interested candidates are encouraged to apply.
  • A member of the talent acquisition team will review applications in collaboration with the hiring manager.
  • Interviews may be conducted in-person or online.

Qualifications

  • Preferred college degree.
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) is required.
  • A minimum of two years of relevant experience is necessary.
  • Demonstrated problem-solving capabilities.
  • Self-motivated with excellent organizational skills and attention to detail.
  • Ability to work collaboratively across all levels of the organization.
  • Strong time management and multitasking skills to handle shifting priorities effectively.

Global Partners LP is an equal opportunity employer, fostering a culture where diverse ideas contribute to our growth and success. We welcome applicants from all backgrounds and do not discriminate based on race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, veteran status, or any other basis prohibited by law.

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