Senior Executive Administrator

2 weeks ago

Waltham, Massachusetts, United States BostonGene Full time

Position Overview

As BostonGene continues to expand, we are seeking a Senior Executive Administrator to provide high-level support to our Chief Medical Officer, Chief Science Officer, Head of Sales, and other key executives. This role encompasses a variety of advanced administrative tasks that require extensive experience in supporting senior leadership within the scientific sector.

Key Responsibilities

  • Manage complex schedules, including intricate calendar coordination, international travel logistics, and preparation for executive meetings.
  • Develop sophisticated business presentation materials and detailed spreadsheets.
  • Assist with special initiatives, conducting research and maintaining essential records.
  • Draft correspondence based on a comprehensive understanding of the executive's perspective regarding administrative matters and office policies.
  • Initiate both routine and non-routine communications, memoranda, and reports.
  • Screen phone calls and provide information for both standard and complex inquiries.
  • Anticipate and prepare necessary materials for conferences, correspondence, appointments, meetings, and calls.
  • Document and distribute minutes from meetings.
  • Establish and maintain a variety of files and records, including expense management.
  • Review publications, regulations, and directives, taking appropriate action or referring important items to the executive and staff.

Qualifications

  • A minimum of five years of experience supporting senior leadership in the biopharma sector.
  • Experience within the Biopharma industry is essential.
  • Proficient in various software applications, including Google Calendar, Microsoft Word, Excel, and PowerPoint.
  • Ability to manage multiple priorities and work under tight deadlines while delivering consistent and professional service.
  • Capable of independently executing administrative tasks with speed and precision.
  • Exceptional skills in composing business correspondence.
  • Accurate and efficient typing abilities.
  • Strong interpersonal and communication skills, fostering positive relationships with colleagues and external clients.
  • Excellent organizational skills, with a keen attention to detail and follow-through.
  • Maintain confidentiality, exhibit a professional demeanor, and exercise discretion at all times.

Education & Professional Certifications:

  • Bachelor's degree in a relevant field from an accredited institution; or
  • An equivalent combination of education and experience.

About BostonGene

BostonGene Corporation is at the forefront of utilizing biomedical software for advanced patient analysis and personalized therapy decision-making in the battle against cancer. Our innovative solution employs sophisticated analytics to assist clinicians in evaluating viable treatment options tailored to each patient's unique genetics, tumor characteristics, clinical profile, and disease state. BostonGene's mission is to empower physicians to provide optimal cancer treatments through advanced, personalized therapies, leveraging cutting-edge analytics and the integration of scientific and clinical insights.

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