Administrative Coordinator
5 days ago
Job Title: Administrative Assistant
Job Summary:
The Administrative Assistant plays a pivotal role in ensuring the efficient operation of the support office. This role involves managing various administrative tasks, handling office deliveries, welcoming visitors, answering incoming calls, and overseeing special projects. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple responsibilities.
Key Responsibilities:
- Welcome Support office visitors and ensure a positive first impression.
- Provide administrative support, including answering phone calls, scheduling appointments, managing calendars, and preparing reports and presentations.
- Manage daily operations of the support office, ensuring a smooth and efficient workflow.
- Assist in resolving vendor issues or discrepancies, maintaining a high level of customer satisfaction.
- Answer incoming calls and respond to inquiries in a professional and courteous manner.
- Manage mail and emails, ensuring timely and accurate processing.
- Maintain the support office cleanliness and organization, creating a welcoming environment for visitors and staff.
- Assist with other administrative tasks as needed, demonstrating flexibility and a willingness to learn.
- Open and close the support office, ensuring a secure and organized workspace.
- Provide Human Resources support and assistance, including employee learning management and collaboration on monthly newsletters and announcements.
- Coordinate training sessions and other administrative tasks as required.
Requirements:
- High school diploma or equivalent; Associate's or bachelor's degree in business administration or a related field is preferred.
- Proven experience in an administrative role, with experience in accounts payable a plus.
- Strong organizational skills and attention to detail, with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills, with the ability to work independently and as part of a team.
- Strong problem-solving skills and the ability to work well under pressure, with a high level of adaptability.
Salary: $19-$23 per hour
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