Principal Grant Coordination Officer

2 weeks ago

New York, New York, United States Columbia University Full time

Job Type: Officer of Administration

Bargaining Unit:

Regular/Temporary: Regular

Hours Per Week: 35

Salary Range: Minimum $80,000 - Maximum $85,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Overview

The Department of Environmental Health Sciences is seeking a dedicated Senior Grant Coordinator to enhance our pre and post-award operations. Reporting to the Department Administrator, the selected individual will oversee the grant submission process for designated sponsored projects and manage the daily post-award activities of various grant initiatives.

This role will serve as a key resource for grant-related inquiries.

Key Responsibilities

  • Assist Principal Investigators (PIs) in crafting, reviewing, and submitting grant and contract applications. Manage timelines and ensure the timely completion of high-quality, compliant proposals.
  • Oversee pre- and post-award functions for research grants, contracts, and discretionary funds.
  • Maintain comprehensive and current records of PIs' other support and grant submission documentation.
  • Ensure that progress reports are prepared and submitted as mandated by the sponsoring programs.
  • Collaborate closely with subcontractors to guarantee accurate and timely billing, payments, and renewals of subcontract agreements.
  • Analyze and reconcile financial accounting statements.
  • Assist with year-end reconciliations and project closures, along with quarterly attestations.
  • Review financial systems to ensure accuracy in grant setups, budgets, and project timelines.
  • Monitor project balances and ensure the resolution of suspense accounts and grant overruns.
  • Conduct bi-monthly meetings with assigned PIs to review their funding portfolios, which may include grants, contracts, gifts, endowments, and other funding types.
  • Incorporate feedback and adjustments from PIs following meetings.
  • Manage labor schedules for faculty and research staff and submit labor cost transfers.
  • Coordinate annual effort reporting with the departmental effort coordinator.
  • Work with the Department Administrator to maintain accurate budget information in the University Financial Systems Security Administration system for assigned sponsored projects.
  • Review invoices, check requests, wire transfers, expense reports, journal entries, interdepartmental invoices, and purchase requisitions to ensure funding availability and compliance with institutional and sponsor policies before processing transactions.
  • Act as a Pcard approver, ensuring authorized and appropriate use of P-Cards and correct expense allocation in line with university policies.
  • Train under the guidance of the Department Administrator to continuously develop a robust understanding of federal regulations governing research grants and stay informed about sponsor terms and conditions.
  • Foster positive relationships with collaborating organizations and various internal offices.
  • Liaise with central business offices such as Sponsored Project Administration, Sponsored Project Finance, and Research Compliance.
  • Perform additional duties as assigned.

Minimum Qualifications

  • Bachelor's degree or equivalent in training and experience, with a minimum of three years of directly related experience. An MBA, MPH, or MHA is preferred and may partially substitute for experience.

Preferred Qualifications

  • Master's degree in a relevant field (e.g., public health, environmental health sciences, project/program management).
  • Familiarity with Institutional Review Board protocols and databases.

Other Requirements

  • Excellent writing and communication skills.
  • Ability to work independently and collaboratively to execute complex tasks under tight deadlines.
  • Strong interpersonal skills to effectively engage with diverse internal and external stakeholders.
  • Detail-oriented with the ability to multitask, prioritize, and follow up effectively.
  • Capacity to interact effectively with a wide range of individuals at various levels while maintaining confidentiality in a fast-paced environment.
  • Proficiency in Microsoft Word, Excel, PowerPoint, and standard website building platforms.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

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