Lead Grant Management Specialist

2 weeks ago

New York, New York, United States Columbia University Full time

Job Type: Officer of Administration

Bargaining Unit:

Regular/Temporary: Regular

Hours Per Week: 35

Salary Range: Minimum $80,000 - Maximum $85,000

The salary of the finalist selected for this role will be determined based on various factors, including departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Overview

The Department of Environmental Health Sciences is seeking a dedicated Senior Grant Coordinator to enhance our pre and post-award team. Reporting to the Department Administrator, the successful candidate will oversee the grant submission process for designated sponsored projects and manage the daily post-award activities associated with various grant initiatives.

The coordinator will act as a reliable resource for grant-related inquiries.

Key Responsibilities

  • Assist Principal Investigators (PIs) in crafting, reviewing, and submitting grant and contract applications. Manage timelines and ensure the timely completion of high-quality, compliant proposals.
  • Oversee pre- and post-award functions for research grants, contracts, and discretionary accounts.
  • Maintain comprehensive and current records of PIs' other support and grant submission documentation.
  • Ensure that progress reports are prepared and submitted as mandated by the sponsoring program.
  • Collaborate closely with subcontractors to guarantee accurate and timely billing, payments, and the renewal of subcontract agreements.
  • Reconcile and analyze financial statements related to grants.
  • Assist with year-end reconciliations and project closeouts, along with quarterly attestations.
  • Review financial systems to confirm accuracy in grant setups, budgets, and project timelines.
  • Monitor project balances and ensure the timely clearing of suspense accounts and grant overruns.
  • Conduct bi-monthly meetings with assigned PIs to assess their individual funding portfolios, which may include grants, contracts, gifts, endowments, and other types of restricted and unrestricted funding.
  • Implement feedback and changes from PIs based on meeting discussions.
  • Maintain labor schedules for faculty and research staff and process labor cost transfers.
  • Coordinate annual effort reporting in collaboration with the departmental effort coordinator.
  • Work with the Department Administrator to ensure accurate budget information is maintained in the University Financial Systems Security Administration system for assigned sponsored projects.
  • Review invoices, check requests, wire transfers, expense reports, journal entries, interdepartmental invoices, and purchase requisitions to ensure funding availability and compliance with University and sponsor policies before processing transactions.
  • Act as a Pcard approver, ensuring authorized and appropriate use of P-Cards and correct allocation of expenses in line with University policies.
  • Train under the guidance of the Department Administrator to continuously develop a strong understanding of federal regulations governing research grants and stay informed about sponsor terms and conditions.
  • Foster positive relationships with collaborating organizations and various internal offices.
  • Liaise with central business offices such as Sponsored Project Administration, Sponsored Project Finance, and Research Compliance.
  • Perform additional duties as assigned.

Minimum Qualifications

  • Bachelor's degree or equivalent in training and experience, with a minimum of three years of directly related experience. An MBA, MPH, or MHA is preferred and may partially substitute for experience.

Preferred Qualifications

  • Master's degree in a relevant field (e.g., public health, environmental health sciences, project/program management).
  • Familiarity with Institutional Review Board protocols and databases.

Other Requirements

  • Strong writing and communication skills.
  • Ability to work independently and collaboratively to manage complex tasks under tight deadlines.
  • Excellent interpersonal skills to effectively engage with diverse internal and external collaborators.
  • Detail-oriented with the ability to prioritize and follow up on multiple tasks.
  • Ability to interact effectively with a wide range of individuals at various levels while maintaining confidentiality in a fast-paced environment.
  • Proficiency in Microsoft Word, Excel, PowerPoint, and standard website building platforms.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

  • Lead Financial Grants Specialist

    2 weeks ago

    New York, New York, United States Volunteers of America - Greater New York (VOA-GNY) Full time

    Organization Overview: Volunteers of America-Greater New York (VOA-Greater New York) is dedicated to combating poverty and eradicating homelessness in the New York region by 2050. We manage over 60 initiatives throughout New York City, Northern New Jersey, and Westchester County, providing essential services to various vulnerable populations, including...

  • Grants Management Specialist

    2 weeks ago

    New York, New York, United States Weill Cornell Medical College Full time

    Position Title: Grants Administrative Specialist Location: Upper East Side Department: Basic Science Research Support Work Schedule: Monday-Friday Weekly Hours: 35.00 Employment Status: Non-Exempt Salary Range: $42.14 per hour Position Overview The Grants Administrative Specialist plays a crucial role in delivering comprehensive administrative and financial...

  • Construction Grant Specialist

    3 days ago

    New York, New York, United States Armand Corporation Full time

    Job Opportunity at Armand CorporationWe are seeking a highly skilled Construction Grant Specialist to join our team at Armand Corporation, a leading Construction Management firm with over 33 years of experience in the industry.The ideal candidate will have a strong background in Grant Analysis and Compliance, with a minimum of 3-5 years of experience in...

  • Financial Grants Specialist

    2 weeks ago

    New York, New York, United States Creative Financial Staffing Full time

    Financial Grants SpecialistAbout the Organization:Esteemed non-profit entity dedicated to delivering housing solutions for women in need within the community.Recognized community partners and advocates for over a decade.Dynamic and collaborative workplace that fosters professional development.Former employees commend the organizational culture and benefits,...

  • Grants Management Coordinator

    2 weeks ago

    New York, New York, United States Weill Cornell Medical College Full time

    Position Title: Grants Administrative Specialist Location: Upper East Side Organizational Unit: Basic Science Research Support Work Schedule: Monday-Friday Weekly Hours: 35.00 Exemption Status: Non-Exempt Salary Range: $42.14 per hour Position Overview The Grants Administrative Specialist plays a vital role in supporting the administrative and financial...

  • Grants Management System Specialist

    1 week ago

    New York, New York, United States Trinity Church Wall Street Full time

    POSITION SUMMARYThe Philanthropies team leverages grants, mission investments, convenings, and policy engagement to create meaningful impact.The Grants Management Systems Administrator is responsible for overseeing the administration and training related to Fluxx, the grantmaking database utilized by Trinity, while ensuring adherence to legal and ethical...

  • Grants Management Systems Specialist

    2 weeks ago

    New York, New York, United States Trinity Church Wall Street Full time

    POSITION SUMMARYThe Philanthropies team utilizes grants, mission investments, convenings, and policy engagement to create meaningful impact. The Grants Management Systems Administrator is responsible for overseeing the administration and training related to Fluxx, the grantmaking database utilized by Trinity, while ensuring adherence to legal and ethical...

  • Grants Management Systems Specialist

    1 week ago

    New York, New York, United States Trinity Church Wall Street Full time

    POSITION SUMMARYThe Philanthropies team utilizes grants, mission investments, convenings, and policy engagement to create meaningful impact. The Grants Management Systems Administrator is responsible for overseeing the administration and training of Fluxx, the grantmaking database utilized by Trinity, while ensuring adherence to legal and ethical standards...

  • Grant Management Specialist

    2 weeks ago

    New York, New York, United States Columbia University Full time

    Job Type: Officer of AdministrationBargaining Unit:Regular/Temporary: RegularHours Per Week: 35Salary Range: $60,000 to $75,000The salary of the selected candidate will be determined based on various factors, including departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above salary range reflects the...

  • Grant Manager

    1 month ago

    New York, New York, United States Pfizer Full time

    ROLE SUMMARYThe Pfizer Global Medical Grants program, aligned with Pfizer business interests, allows for the support of independent research, and dissemination of emerging science to close knowledge and practice gaps, while helping to build the capabilities of healthcare systems to plan for and manage change.The Grant Manager (GM) works as part of a highly...

  • Grants Management Administrative Coordinator

    2 weeks ago

    New York, New York, United States Weill Cornell Medical College Full time

    Position Title:Grants Administrative SpecialistLocation:Upper East SideDepartment:Basic Science Research SupportWork Schedule: Monday to FridayWeekly Hours: 35.00Employment Status: Non-ExemptCompensation Range: $42.14 per hourPosition Overview:Under general supervision, the Grants Administrative Specialist is responsible for delivering comprehensive...

  • Grants and Compliance Manager

    3 weeks ago

    New York, New York, United States REFORM Alliance Full time

    POSITION DESCRIPTIONGrants and Compliance ManagerOFFICE LOCATION: New York, NYReports to: General CounselAbout REFORM Alliance:REFORM is committed to transforming probation and parole throughout the United States by changing laws, systems, and culture. The organization is working to replace America's criminal justice system with a restorative approach that...

  • Grant Compliance Manager

    2 months ago

    New York, New York, United States Mace Full time

    At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site. Within our consult business we harness our unique combination of...

  • Grants Management Analyst

    1 week ago

    New York, New York, United States City of New York Full time

    Job OverviewDepartment: FEMA Disaster Recovery and Homeland Security GrantsUnit: CloseoutPosition: Assistant Analyst / Analyst / Senior AnalystControl Code: BAW-22-11Summary:The Office of Management and Budget (OMB) serves as the primary financial agency for the City government. The team of analysts and specialists within OMB is responsible for assembling...

  • Lead Grant Accountant

    2 weeks ago

    New York, New York, United States Safe Horizon Full time

    Principal Accountant for Fund Management Overview: The Principal Accountant is tasked with ensuring the integrity and accuracy of financial records related to assigned grants. Key Responsibilities: Oversees and conducts monthly financial assessments to effectively manage grant-related financial activities, ensuring compliance with funder and agency...

  • Manager of Government Grants

    1 month ago

    New York, New York, United States The New York Society for the Prevention of Cruelty to Children Full time

    Job DescriptionJob DescriptionManager of Government GrantsThe New York Society for the Prevention of Cruelty to Children (NYSPCC) is currently seeking a Manager of Government Grants. This individual's primary responsibilities include researching, identifying, and writing grant applications for government funding opportunities (federal, state, local) and...

  • Grants Manager

    1 month ago

    New York, New York, United States APTIM Full time

    Job DescriptionAt APTIM, we come to work each day knowing that we are making an impact on the world. Our work spans from safeguarding and maintaining critical infrastructure to helping communities recover from natural disasters, from empowering our armed forces and first responders to reducing carbon and energy use, and from making cities more resilient...

  • Grant Administration Specialist

    2 weeks ago

    New York, New York, United States The New Jewish Home Full time

    Job DescriptionSalary: $72,000 to $85,000 per annumOverview: The Development Department is in search of a dedicated Grants Manager to become an integral part of their team. This role will focus on overseeing the entire grant administration process.Position: Grants ManagerRole Summary: The Grants Manager at The New Jewish Home will operate under the guidance...

  • Grants Manager

    2 days ago

    New York, New York, United States NYU Langone Health Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Grants Manager to join our team at NYU Langone Health. The successful candidate will be responsible for managing post-award functions for grants and contracts, ensuring the smooth operation of our research administration initiatives.Key ResponsibilitiesManage portfolios of grants and contracts,...

  • Financial Grants Specialist

    2 weeks ago

    New York, New York, United States Project Find Full time

    Job OverviewSalary: $46.70/hrAbout Project FIND: Project FIND is dedicated to offering essential services and support to low- and moderate-income seniors, including those experiencing homelessness. We operate three supportive housing facilities accommodating approximately 600 individuals and four senior centers with over 3,000 members. Our diverse community...