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Pre-Award Grants Administrator

2 months ago

New York, New York, United States Columbia University Full time

Job Type: Officer of Administration

Bargaining Unit:

Regular/Temporary: Regular

Hours Per Week: 35

Salary Range: $60,000 to $75,000

The salary of the selected candidate will be determined based on various factors, including departmental budgets, qualifications, experience, education, licenses, specialty, and training. The hiring range represents the University's good faith estimate of the possible compensation at the time of posting.


Position Overview

The Office for Research at Columbia University is looking for a Grants Coordinator to join the Pre-Award Team. Under the guidance of the Director, the Grants Coordinator will assist in all pre-award administrative functions related to grant applications for various departments. The primary role of this position is to support faculty in the submission and management of grants and contracts, including progress reports and subawards.

Key Responsibilities

  • Assist Principal Investigators (PIs) in the creation, review, and submission of Federal, State, and foundation grant applications. Manage timelines to ensure timely completion of high-quality proposals;
  • Train under the supervision of the Director and senior staff to develop a comprehensive understanding of federal regulations governing research grants and stay updated on sponsor requirements;
  • Support the preparation of grant budgets and justifications in compliance with sponsor policies, while collaborating with external partners and establishing subcontracts;
  • Maintain accurate records of PIs' other support, biosketches, and grant submission documents;
  • Address issues in RFAs and summary statements prior to submission;
  • Ensure progress reports are completed and submitted as mandated by the sponsoring agency;
  • Track the status of pending applications and follow up with investigators regarding review and funding status;
  • Ensure completeness of files for awarded applications and follow up on missing information;
  • Maintain standards for budget templates, checklists for core staff and PIs, and an organized filing system using shared drives;
  • Foster positive relationships with funding agencies, collaborating organizations, and internal offices. Gain expertise in grants administration through training with senior staff;
  • Collaborate effectively with faculty, grant writers, proposal development teams, and all aspects of grant administration.

Subject to business needs, flexible and hybrid work arrangements may be supported. Options will be discussed during the interview process.

Minimum Qualifications

  • Bachelor's degree or equivalent in education and experience, plus 2 years of relevant experience required.

Preferred Qualifications

  • A bachelor's degree in biological sciences or a business-related field such as finance, accounting, or public administration.
  • Prior experience in an academic grant-funded environment.

Other Requirements

  • Proficient in Microsoft Office, particularly Excel.
  • Demonstrated customer service skills with the ability to collaborate with diverse groups and work independently in a fast-paced environment.
  • Excellent analytical, organizational, interpersonal, and communication skills.
  • Ability to manage multiple projects effectively, demonstrating initiative and adaptability.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to hiring qualified local residents.