Strategic Executive Coordinator

2 weeks ago


Little Ferry, New Jersey, United States Swooped Full time

About Our Organization

Swooped is an innovative media enterprise dedicated to enhancing diverse narratives and formulating impactful strategies that resonate with a multicultural audience. We are committed to cultivating an inclusive media landscape and strengthening the investment pipeline for businesses owned by diverse communities. Our aim is to create a workplace where employees can express their authenticity, creativity, and enthusiasm for their roles.

Position Overview

As a Senior Executive Assistant, you will work closely with our Chief Strategy Officer, playing a vital role in providing support to our executive leadership behind the scenes.

Your Key Responsibilities:

  • Efficiently manage executive calendars, ensuring optimal prioritization of their time.
  • Provide comprehensive meeting support, including scheduling, note-taking, and organization.
  • Handle a variety of administrative tasks such as travel arrangements, expense management, and contact updates.
  • Coordinate speaking engagements, events, and company meetings.
  • Assist with ad hoc projects and personal tasks as required.
  • Support the Marketing and Brand Strategy teams with daily operational tasks.

Key Projects:

  • Independently manage tasks and projects with competing priorities.
  • Contribute positively to the team culture and work environment.
  • Make a significant impact within a dynamic start-up atmosphere.
  • Participate in engaging company events that promote inclusion and collaboration.

Qualifications:

  • 5+ years of administrative experience, particularly in supporting C-level executives.
  • Bachelor's degree or equivalent professional experience.
  • Strong organizational and project management capabilities.
  • Ability to manage complex calendars and multiple assignments concurrently.
  • Excellent written and verbal communication skills.
  • Proficiency in MS Office Suite and collaboration tools.
  • Commitment to confidentiality and meticulous task completion.
  • Strong attention to detail and follow-up abilities.

What We Offer:

Competitive monthly compensation ranging from $6,250 to $7,000.

We are an Equal Opportunity and Affirmative Action employer, dedicated to providing reasonable accommodations for candidates with disabilities.



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