Senior Executive Operations Coordinator

2 weeks ago

Little Ferry, New Jersey, United States Swooped Full time

About Swooped

At Swooped, our Executive Operations Coordinators play a crucial role in enabling over 100,000 organizations to enhance their software delivery processes. As one of the largest fully remote companies globally, with a workforce exceeding 2,000 members, we cultivate a culture that encourages every individual to contribute meaningfully. Discover more about our unique work environment.

Key Responsibilities

As a Senior Executive Operations Coordinator, you will:

  • Collaborate closely with the Chief Accounting Officer (CAO) to streamline operations.
  • Manage a dynamic and complex calendar, ensuring the CAO is well-prepared for all engagements.
  • Provide strategic recommendations to enhance time management, prioritization, and organizational effectiveness.
  • Coordinate extensive travel arrangements, including logistics for domestic and international trips.
  • Facilitate weekly staff meetings and other significant gatherings, ensuring agendas are well-planned and follow-ups are executed.
  • Organize team-building events and company-wide initiatives as required.
  • Draft communications for the CAO, engaging with high-level external stakeholders.
  • Support the recruitment process by scheduling interviews and coordinating onboarding for new hires.
  • Oversee the CAO's email correspondence, ensuring timely and effective communication.
  • Compile and submit expense reports accurately and punctually.
  • Provide assistance to fellow Executive Operations Coordinators as needed.
  • Lead special projects and initiatives as directed.
  • Work flexible hours to accommodate international meetings and occasional travel.
  • Perform additional tasks as assigned to support business objectives.
  • Contribute to the Executive Operations Coordinator community by sharing insights and fostering team spirit.

Qualifications

The ideal candidate will possess:

  • Prior experience in administrative support for finance leaders in a fast-paced setting.
  • A Bachelor’s degree is preferred; a high school diploma or GED is required.
  • A proactive approach, capable of working independently and managing multiple tasks efficiently.
  • Strong technical proficiency with tools such as Google Workspace, Zoom, Slack, and Navan.
  • A demonstrated leadership mindset with the ability to influence workplace culture positively.
  • Experience in event planning and coordination for large meetings and corporate events.
  • Exceptional organizational skills with a focus on detail and goal orientation.
  • Effective communication skills across various platforms and levels of the organization.
  • A quick adaptability to new technical tools and processes.
  • Experience in a startup environment is advantageous.
  • A passion for our mission and a willingness to learn and utilize our tools.

What We Offer

At Swooped, we prioritize your well-being and professional growth:

  • Comprehensive benefits to support your health and financial needs.
  • A fully remote and asynchronous work environment.
  • Flexible Paid Time Off policies.
  • Access to Team Member Resource Groups.
  • Equity compensation and employee stock purchase plans.
  • A dedicated budget for growth and development.
  • Parental leave and home office support.

Join us at Swooped and be part of a team that values collaboration, innovation, and personal growth.

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