Senior Executive Coordinator

2 weeks ago

Little Ferry, New Jersey, United States HelpSystems Full time
Join Our Team as a Senior Executive Coordinator
At HelpSystems, we are looking for a dedicated Senior Executive Coordinator to provide comprehensive support to our President.

In this pivotal role, you will serve as a strategic ally, managing a variety of responsibilities that include calendar oversight, travel arrangements, expense tracking, email management, and other designated projects.

This position offers a unique chance to utilize your expertise in time management to enhance the productivity of key leaders within a rapidly expanding software solutions company.


KEY RESPONSIBILITIES

• Prioritize the President's schedule to ensure alignment with critical objectives by coordinating meetings and managing intricate calendars that adapt to changing priorities.

• Oversee event coordination tasks, including organizing meetings at industry conferences, sales kickoffs, leadership gatherings, and collaborating with marketing for trade shows.

• Enhance organizational efficiency by keeping the President informed and prepared for upcoming commitments.

• Assist in project execution and manage the development of high-quality presentations, including coordinating agendas and collaborating with contributors to create impactful materials.

• Arrange both domestic and international travel logistics.

• Support meeting preparation by creating slides, editing presentation content, and providing valuable insights and suggestions.

• Organize, prioritize, and manage sensitive and confidential information, ensuring timely action is taken.

• Handle expense report management and submission.

• Draft, route, and process written and verbal communications.

• Act as a gatekeeper with a clear understanding of company priorities and the President's objectives.

• Perform general administrative tasks such as taking detailed notes, compiling data for reports, and managing phone communications while adapting to shifting priorities.

• Collaborate effectively with fellow Executive Assistants to ensure seamless communication and alignment within the executive team.


QUALIFICATIONS

• A minimum of 5 years of professional experience supporting executives, with a solid understanding of the software sales landscape.

• A passion for partnering with leadership to foster a positive culture, enhance efficiency, and improve employee experience.

• Exceptional organizational and prioritization skills, coupled with a keen attention to detail.

• Ability to proactively manage multiple tasks in a dynamic, high-growth environment.

• Proficient in the Microsoft Office 365 suite and digitally savvy.

• Experience supporting a Chief Revenue Officer or similar sales executive is highly advantageous.

• Strong communication skills with the ability to engage with stakeholders at various levels.

• A self-motivated individual capable of working independently, anticipating needs, and making informed decisions with minimal supervision.


ABOUT HELP SYSTEMS

HelpSystems is dedicated to making a difference by providing top-tier solutions, adapting proactively to the evolving cybersecurity landscape, and prioritizing our people.

We are recognized for our innovative software and services, exceptional support, and the commitment of our global workforce.

Our unique approach sets us apart, and we take pride in our culture and values.

For more insights into our work environment, culture, benefits, and employee experiences, please visit our website.

As an equal opportunity employer, HelpSystems welcomes all qualified applicants without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, veteran, or disability status.

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