Executive Administrative Coordinator

2 weeks ago


Juno Beach, Florida, United States AP Recruiters Full time
Job Overview

Position Summary:

We are looking for a dedicated Administrative Specialist to provide high-level support to an executive and their leadership team. This role is crucial for ensuring the smooth operation of administrative functions within the organization.

Job Location: Juno Beach, FL

Employment Type: Contract/Temporary Assignment

Compensation: Up to $26 per hour

About AP Recruiters:

AP Recruiters & Associates is a well-established staffing agency located in West Palm Beach, Florida, with a strong track record of providing staffing solutions to leading companies.

Key Responsibilities:

  • Oversee and manage intricate calendars, schedule meetings, and coordinate appointments for the executive and their team.
  • Handle expense report processing in accordance with company policies.
  • Arrange catering services for team meetings and corporate events.
  • Deliver comprehensive administrative support, which includes:
    • Managing correspondence and documentation effectively
    • Answering and directing incoming calls
    • Preparing and distributing materials for meetings
    • Maintaining inventory of office supplies
  • Perform additional administrative tasks as required.

Qualifications:

  • Exceptional organizational and time management abilities
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook)
  • Strong verbal and written communication skills
  • Ability to prioritize tasks efficiently and meet deadlines
  • Demonstrated discretion in handling confidential information
  • Prior experience in an executive support capacity is preferred


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