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Executive Administrative Coordinator

2 months ago

Juno Beach, Florida, United States AP Recruiters Full time

Position Overview

Job Title: Administrative Specialist

Location: Juno Beach, FL

Employment Type: W2 - Contract/Temporary

Compensation: Up to $26/hour

About the Company:

AP Recruiters & Associates is a reputable staffing agency located in West Palm Beach, Florida, with a long-standing partnership with a prominent clean energy organization. This company is recognized for its commitment to sustainable energy solutions and serves millions of customers across the state.

Role Summary:

We are looking for a highly skilled Administrative Specialist to deliver extensive support to an executive and their management team. This temporary role may be extended based on individual performance and organizational needs.

Key Responsibilities:

  • Oversee intricate scheduling, arrange meetings, and manage appointments for the executive and their team.
  • Handle expense reporting in accordance with company guidelines.
  • Coordinate catering services for team gatherings and events.
  • Provide comprehensive administrative assistance, which includes:
    • Managing communications and documentation
    • Answering and directing incoming calls
    • Preparing and distributing materials for meetings
    • Maintaining inventory of office supplies
  • Execute additional administrative duties as required.

Required Qualifications:

  • Exceptional organizational and time management abilities
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook)
  • Strong verbal and written communication skills
  • Ability to prioritize tasks effectively and meet deadlines
  • High level of discretion and capability to manage confidential information
  • Previous experience in an executive support capacity is preferred