Administrative Coordinator

2 weeks ago

Pompano Beach, Florida, United States Morguard Full time
Job Overview

Company Overview:
Morguard is a comprehensive real estate firm that strategically invests in premium, well-situated multifamily properties throughout North America. Our onsite teams play a pivotal role in the success of our communities.

Position Summary:

The Administrative Coordinator is accountable to the Executive Assistant & Corporate Event Planner, overseeing the daily administrative functions of the corporate office to foster a productive and efficient work atmosphere. This position entails coordinating and supporting various office operations, including reception duties and effective supply management. The ideal candidate will exhibit exceptional interpersonal skills to cultivate and maintain productive relationships with colleagues, vendors, other departments, public officials, and the community at large. The ability to manage multiple tasks is essential in this dynamic setting.

Key Responsibilities:
  • Draft correspondence, respond to inquiries, and manage calls, visitors, and guests.
  • Organize and facilitate staff meetings and luncheons.
  • Provide administrative assistance to other managers and executives as required.
  • Procure office supplies and refreshments for the break room.
  • Manage office mailing, including sorting incoming mail and preparing outgoing correspondence.
  • Maintain a supply of mailing materials, such as envelopes and labels.
  • Oversee the copy room and mailroom supplies for management staff.
  • Ensure the postage machine is adequately funded and process replenishment requests.
  • Monitor incoming faxes and distribute them to the appropriate personnel.
  • Execute daily office tasks and other duties as assigned.
  • Assist the Executive Assistant & Corporate Event Planner as needed.
  • Act as a representative and role model for the company.
  • Engage with the community on behalf of Morguard.
Administrative Duties:
  • Process various documentation, including capital requests and accounting forms.
  • Manage incoming invoices and payments according to established policies.
  • Track corporate office expenditures to ensure adherence to budgetary constraints.
  • Assist with special projects and events as directed by management.
Executive Support:
  • Support the Executive Assistant & Corporate Event Planner with executive tasks, including:
    • Reconciling credit card transactions, tracking purchases, and submitting expense reports.
    • Assisting the Executive team with meeting preparations and logistics.
    • Providing administrative support in managing meeting arrangements and travel plans.
Event Coordination:
  • Support and coordinate corporate philanthropy initiatives and team-building events.
  • Assist with venue bookings and event setup, including seating arrangements and decorations.
  • Maintain organized records and documentation for corporate office vendors.
Qualifications:
  • Minimum of two years of experience in general business operations and financial management.
  • Bi-lingual skills (French and/or Spanish) are preferred but not mandatory.
  • Strong writing, communication, and organizational abilities.
  • Capability to prioritize tasks and meet deadlines.
  • Proficiency in Microsoft Excel and Word.
  • Commitment to the success of team members.
  • Customer service orientation.
  • High School diploma; college degree preferred but not essential.
  • Background checks and reliable transportation are required.
  • Flexibility to work weekends, holidays, and overtime as needed.
  • Physical ability to bend, stoop, and stand.
Why Join Morguard?

At Morguard, our employees are our most valuable asset. We prioritize our people and strive to cultivate a culture of respect, health, safety, and equal opportunity, empowering employees to achieve their goals.

Joining Morguard means becoming part of a dedicated team with access to:

  • Employer-sponsored medical insurance options.
  • A supportive culture that promotes work-life balance, including time off for vacations and personal leave.
  • Education reimbursement programs.
  • A 401k savings plan with dollar-for-dollar matching and immediate vesting.
  • Opportunities for onsite living within our portfolio at a discounted rate.

Morguard is an equal opportunity employer.

This job description is intended to outline the nature and level of work performed by individuals in this position. It is not an exhaustive list of all responsibilities associated with the job and may be revised periodically to reflect changes in duties.

Morguard is committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or veteran status.

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