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Executive Administrative Coordinator

2 months ago

Juno Beach, Florida, United States AP Recruiters Full time

Position Overview

Job Title: Administrative Specialist

Location: Juno Beach, FL

Employment Type: W2 - Contract/Temporary

Salary: Up to $26/hour

About the Company:

AP Recruiters & Associates is a reputable staffing agency based in West Palm Beach, Florida, dedicated to providing exceptional staffing solutions since 2008. We are currently collaborating with a prominent clean energy organization, recognized for its leadership in the industry.

Role Summary:

We are looking for a skilled Administrative Specialist to deliver high-level support to an executive and their management team. This temporary role offers the possibility of extension based on performance and business needs.

Key Responsibilities:

  • Oversee intricate scheduling, arrange meetings, and manage appointments for the executive and their team.
  • Prepare and submit expense reports in accordance with company guidelines.
  • Coordinate catering services for team gatherings and events.
  • Provide comprehensive administrative assistance, which includes:
    • Managing communications and documentation
    • Handling incoming calls and directing them appropriately
    • Preparing and distributing materials for meetings
    • Maintaining inventory of office supplies
  • Execute additional administrative duties as required.

Qualifications:

  • Exceptional organizational and time management abilities
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook)
  • Strong verbal and written communication skills
  • Ability to prioritize tasks effectively and meet deadlines
  • Discretion in managing confidential information
  • Previous experience in an executive support capacity is preferred