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Administrative Coordinator for Executive Leadership

2 months ago

Deerfield Beach, Florida, United States FastTek Global Full time
Location: Deerfield, Illinois

Position Overview:
At FastTek Global, we are united by our mission to make a significant impact on lives around the globe. Every role within our organization contributes to enhancing outcomes for countless individuals.

Our commitment to innovation in healthcare has positioned us as leaders in the industry for over 85 years, with our products and therapies utilized in hospitals, clinics, and homes worldwide.

We foster an environment where collaboration and inspiration thrive, allowing you to excel in your professional journey.
Join us in our pursuit of advancing healthcare and saving lives.

Your Responsibilities:

The Senior Executive Assistant will deliver comprehensive support to the VP of Tax and other Corporate Tax leaders, ensuring confidentiality and discretion in all matters.

In this capacity, you will handle a variety of administrative tasks, including:
  • Managing complex calendars and scheduling meetings.
  • Coordinating travel arrangements and processing expense reports.
  • Facilitating communication and collaboration across various teams.
  • Assisting with tax filings and related documentation.
  • Maintaining organized records and files in compliance with company guidelines.

Key Qualifications:

To be successful in this role, you should possess:

  • A minimum of 5 years of professional experience, with at least 2 years in an executive support capacity.
  • A high school diploma or equivalent; an associate's degree or relevant certification is preferred.
  • Expertise in managing executive travel, expense reporting, and meeting logistics.
  • Strong critical thinking abilities and sound judgment in handling sensitive information.
  • A proactive approach to problem-solving and the ability to work independently.
  • Exceptional organizational skills with a keen attention to detail.
  • Proficiency in Microsoft Office Suite and familiarity with video conferencing tools.

Additional Skills:

Experience in project management is a plus, as is the ability to adapt to changing priorities while maintaining high standards of accuracy and timeliness.

We look forward to welcoming a dedicated professional who shares our commitment to excellence and innovation.