Office Coordinator

1 month ago

Saint Paul, Minnesota, United States Hillrom Full time

This is where you save and sustain lives

At Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You'll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients.

Baxter's products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.

Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work.

Join us at the intersection of saving and sustaining lives- where your purpose accelerates our mission.

Your role at Baxter

Baxter is a leading worldwide manufacturer and provider of medical technologies and related services for the health care industry, including patient support systems, safe mobility and handling solutions, non-invasive therapeutic products for a variety of acute and chronic medical conditions, medical equipment rentals, surgical products and information technology solutions. Baxter/Hillrom's comprehensive product and service offerings are used by health care providers across the health care continuum and around the world in hospitals, extended care facilities and home care settings to improve the safety and quality of patient care.


Your team

The Administrative Assistant for our Respiratory Care division is responsible to provide a wide range of administrative support and executive assistance to the Executive business leadership team and St. Paul Facility. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. Responsible for creating and maintaining exceptional customer value, employee value, and shareholder value in an environment that is demanding and ever-changing. This will include and not limited to a variety of other projects and activities supporting executive team members.


What you'll be doing
  • Screening calls, managing calendars in Outlook, expense management in Concur, correspondence, scheduling travel, and other scheduled communication of assigned leaders.
  • Provide administrative support for local and corporate initiatives at the facility, including maintenance and effective interface/communications with corporate executive administrative staff.
  • Communicate between executives and customer executives to coordinate meetings and calendars.
  • Lead and prioritize various special projects from inception through completion.
  • Provide administrative support for any internal or external events as requested such as client visits, carrier lunches, department meetings, sales meetings, and vendor presentations.
  • Provide support and expertise on Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
  • Handle all Marketing SOWs, invoices, creating POs in Ariba Guided Buying portal, and setting up supplier requests in Ariba Spend Management portal as needed.
  • Provide support and expertise in the invoicing process and working with A/P.
  • Handle regional sales tradeshow sponsorships and charitable donations, manage contracts and payments for Speakers Bureau program, Ad boards, position consultants, and maintain a compliance tracking tool for Sunshine Reporting Act.
  • Run the sales new hire onboarding process including welcome packets, orientation binders, I/T equipment ordering, RH sales directory, and sales termination and transfer process.
  • Support other commercial activities such as sales training events, customized clinic prescription pads, ad promo document proofreading, national tradeshow coordinating, and marketing budget tracking.
  • Serve as part of front desk administrative back-up team as needed.
  • Perform other similar or related administrative support duties.

What you'll bring
  • High school diploma is required; Associate's or bachelor's degree in Business, Marketing or similar is highly desirable
  • 1+ years related experience required, preferably in an administrative capacity
  • Outstanding written, verbal and interpersonal communications and presentation skills
  • Excellent organizational skills and strong detail orientation
  • Project experience preferred
  • Experience interacting with a geographically dispersed team
  • Ideal candidate will have a can-do attitude, take charge mentality, demonstrate flexibility
  • Experience using Concur for travel and expense report reconciliation highly preferred
  • Demonstrate a professional demeanor with strong interpersonal and problem-solving skills

Baxter is committed to supporting the needs for flexibility in the workplace. We do so through our flexible workplace policy which includes a minimum of 3 days a week onsite. This policy provides the benefits of connecting and collaborating in-person in support of our Mission.

We understand compensation is an important factor as you consider the next step in your career. At Baxter, we are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices. The estimated base salary for this position is $48,000.00 to $66,000.00 annually. The estimated range is meant to reflect an anticipated salary range for the position. We may pay more or less than of the anticipated range based upon market data and other factors, all of which are subject to change. Individual pay is based on upon location, skills and expertise, experience, and other relevant factors. For questions about this, our pay philosophy, and available benefits, please speak to the recruiter if you decide to apply and are selected for an interview

Equal Employment Opportunity

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

EEO is the Law
EEO is the law - Poster Supplement
Pay Transparency Policy

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.

142784

Hillrom is an equal employment employer F/M/Disability/Vet/Sexual Orientation/Gender Identity. Please click To view the EEO is the Law poster.

  • Office Coordinator

    4 weeks ago

    Saint Paul, Minnesota, United States Element Materials Technology Full time

    Office CoordinatorJob LocationsUS-MN-St. PaulID OverviewThe Office Coordinator will provide general administrative support to the team, manages common spaces, restock supplies, files, invoices, and submit maintenance requests as needed. The coordinator will also serve as the first point of contact for many of our clients, greeting office visitors and...

  • Office Operations Coordinator

    5 days ago

    Saint Paul, Minnesota, United States SEEK Careers Staffing Full time

    Become a vital part of our team as an Office Operations CoordinatorAre you an enthusiastic and organized individual eager to advance your career? Our company is looking for a committed Office Operations Coordinator to enhance our workplace.Position: Office Operations Coordinator Location: Eagan, MNEmployment Term: Long TermEmployment Type: Full-TimeWork...

  • Office Coordinator

    1 week ago

    Saint Paul, Minnesota, United States Ultimate Staffing Services Full time

    Job OverviewWe are seeking a dedicated Office Coordinator to support our operations and ensure a smooth workflow within the organization.Key Responsibilities:Greet and assist visitors, manage incoming calls, and facilitate other forms of communication.Oversee parking validation and aid in the distribution of access cards.Prepare meeting spaces for executive...

  • Office Coordinator

    1 week ago

    Saint Paul, Minnesota, United States Radias Health Full time

    Position OverviewSign-On Bonus: $500Compensation: $19.00 - $23.00 per hour based on qualifications and experience.RADIAS Health is seeking an Administrative Assistant to deliver essential administrative support to various teams within the organization, including the Whatever It Takes (WIT), Community Care Services (CCST), and Community Competency Restoration...

  • Front Office Coordinator

    1 week ago

    Saint Paul, Minnesota, United States Tri-State Bobcat Full time

    Position OverviewCompensation: $20 - $22 per hourWork Schedule: Monday - Friday, 8:00 am - 5:00 pmRole Summary:The Front Office Coordinator is the first point of contact for clients and visitors, both in-person and via phone. This role is essential in managing inquiries and directing individuals to the appropriate department or personnel for assistance....

  • Healthcare Office Coordinator

    1 week ago

    Saint Paul, Minnesota, United States Interim Healthcare Staffing Full time

    Job OverviewHealthcare Office CoordinatorInterim Healthcare Staffing is seeking compassionate professionals to become part of our expanding team.If you are in search of a reliable career path with a Premier Health Organization as an Administrative Support Specialist, we have an opening for you.Compensation: Up to $31/hourWork Schedule: Varies by location,...

  • Office Coordinator

    1 week ago

    Saint Paul, Minnesota, United States Radias Health Full time

    Position OverviewSign-On Bonus: $500Compensation: $19.00 - $23.00 per hour based on experience and qualifications.RADIAS Health is seeking an Administrative Assistant to deliver essential administrative support to various teams within the organization. These teams are dedicated to providing mental health services to individuals facing severe and persistent...

  • Office Operations Manager

    16 hours ago

    Saint Paul, Minnesota, United States AiRCare Health Full time

    About the RoleAiRCare Health is seeking a highly organized and detail-oriented Office Manager to join our team in Saint Paul, MN. As the primary point of contact for our corporate office, you will be responsible for ensuring a smooth and efficient work environment.Key ResponsibilitiesHospitality and Reception: Greet guests and staff, maintain a professional...

  • Office Coordinator

    1 week ago

    Saint Cloud, Minnesota, United States Viking Coca-Cola Full time

    Position OverviewJoin the dynamic team at Viking Coca-Cola as a Full-Time Office Coordinator. In this pivotal role, you will be integral to our bustling office environment, contributing to our commitment to excellence and customer satisfaction.Key ResponsibilitiesAs an Office Coordinator, you will:Serve as a primary point of contact for both customers and...

  • Executive Administrative Coordinator

    5 days ago

    Saint Paul, Minnesota, United States Hmong American Farmers Association Full time

    Job OverviewPosition Summary:The Executive Administrative Coordinator plays a crucial role in supporting the operational and administrative functions of the organization. This position encompasses a range of responsibilities including managing office operations, facilitating communication, and organizing various events and activities.Key...

  • Application Coordinator

    1 month ago

    Saint Paul, Minnesota, United States St. Catherine University Full time

    Application CoordinatorDivision: EnrollmentDepartment/Office: Admission W/G/M - MarketingAdvertisement:The department of Admissions at St. Catherine University invites applications for a full-time Application Coordinator.This position exists to process applications and transcripts for admission to the university to ensure the application process progresses...

  • Project Coordinator

    4 days ago

    Saint Paul, Minnesota, United States Jobot Full time

    About the RoleWe are seeking a highly skilled and experienced Project Coordinator to join our team at Jobot. As a key member of our construction management team, you will be responsible for assisting the Project Manager in all phases and aspects of the project.Key ResponsibilitiesCoordinate and direct construction workers and subcontractors to ensure...

  • Senior Administrative Coordinator

    5 days ago

    Saint Paul, Minnesota, United States Lyngblomsten Full time

    Position OverviewTitle: Executive Administrative Assistant (Full-time, 40 hours/week)Department: Administration/Corporate OfficeKey Responsibilities:Provide direct assistance to the President/CEO, CFO, VP of Communications & Stewardship, and Director of Community Services.Organize meeting logistics and hospitality arrangements.Draft standard correspondence...

  • Senior Administrative Coordinator

    5 days ago

    Saint Paul, Minnesota, United States Lyngblomsten Full time

    Position OverviewRole: Executive Administrative Assistant (40 hours/week)Department: Administration/Corporate OfficeKey Responsibilities:Provide direct assistance to the President/CEO, CFO, VP of Communications & Stewardship, and Director of Community Services.Organize meeting logistics and hospitality arrangements.Draft standard correspondence and record...

  • Office Support Specialist

    1 week ago

    Saint Paul, Minnesota, United States Dahl Consulting Full time

    Job OverviewAre you looking for a rewarding opportunity in administrative support? Dahl Consulting is collaborating with a prominent organization in the chemicals sector. We specialize in connecting talented individuals with local job openings. This position is for an Office Support Specialist on a contract basis. Below are the details of the role.Contract...

  • Senior Administrative Coordinator

    5 days ago

    Saint Paul, Minnesota, United States Lyngblomsten Full time

    Position OverviewTitle: Executive Administrative Assistant (Full-Time, 40 hours/week)Department: Administration/Corporate OfficeLocation: Como Park CampusKey ResponsibilitiesAs an Executive Administrative Assistant, you will provide comprehensive support to the executive leadership team, including the President/CEO, CFO, VP of Communications & Stewardship,...

  • Emergency Department Coordinator

    1 month ago

    Saint Paul, Minnesota, United States Regions Hospital Full time

    Regions Hospital in St. Paul, MN is looking for exceptional, patient focused ED Coordinators to join our Emergency Department team and make a difference for our patients and our community. ED Coordinators are one of the Emergency Center's first line of contact with emergency patients, patient families, physicians, nurses, paramedics, police officers and...

  • Senior Administrative Coordinator

    5 days ago

    Saint Paul, Minnesota, United States Blue Star Partners LLC Full time

    Job OverviewPosition Title: Administrative Assistant IVLocation: St. Paul, MN – 100% OnsiteContract Type: W-2 onlyRole Summary:The Administrative Assistant IV will deliver comprehensive support to the site staff and leadership at Blue Star Partners LLC. This role involves coordinating, planning, and organizing various site events and corporate initiatives...

  • Health Unit Coordinator

    3 weeks ago

    Saint Paul, Minnesota, United States Regions Hospital Full time

    Regions Hospital is hiring a friendly, organized, and adaptable individual to join the Cardiac Medicine unit as a Health Unit Coordinator (HUC) This 35 private bed unit tends to patients with complex medical needs that require general medicine or progressive level care. The unit has a high number of daily admissions, discharges, and transfers. Taking on the...

  • Senior Administrative Coordinator

    1 week ago

    Saint Paul, Minnesota, United States Blue Star Partners LLC Full time

    Job OverviewPosition Title: Administrative Assistant IVLocation: Onsite – Local candidates onlyContract Type: W-2 onlyContract Duration: Temporary with potential for extensionWork Schedule: Full-time, 40 hours per week (Overtime compensated at Time and a Half)Compensation: $25/hourRole Summary:The Administrative Assistant IV will deliver comprehensive...