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Senior Administrative Coordinator

2 months ago


Saint Paul, Minnesota, United States Lyngblomsten Full time
Position Overview

Role: Executive Administrative Assistant (40 hours/week)

Department: Administration/Corporate Office

Key Responsibilities:

  • Provide direct assistance to the President/CEO, CFO, VP of Communications & Stewardship, and Director of Community Services.
  • Organize meeting logistics and hospitality arrangements.
  • Draft standard correspondence and record meeting minutes.
  • Prepare materials for committee and board meetings.
  • Review and edit documents for accuracy.
  • Coordinate and manage mailings, including mail merges.
  • Create simple signage, flyers, and postcards.
  • Welcome and assist visitors to the office.
  • Maintain records for church delegates, board members, and committee participants.
  • Follow up with constituents to address inquiries or collect information.
  • Assist in event planning and coordination.
  • Manage reservations for meetings and events.
  • Oversee general office management tasks, including supply monitoring and mail sorting.
  • Some evening and occasional weekend hours may be required.

Qualifications:

  • Preferred degree in Office Administration or Administrative Services.
  • Minimum of 3 years of experience in executive-level support.
  • Proficient in MS Office Suite.
  • Experience with database management, including record updates and list exports.
  • Exceptional spelling, grammar, and proofreading abilities with a keen eye for document formatting.
  • Ability to manage multiple deadlines effectively.
  • Exhibit a friendly, confident, and patient demeanor.
  • Maintain a professional presence at all times.

Additional Information:

This full-time role is eligible for a comprehensive benefits package.

About the Organization: Lyngblomsten is a recognized Christian nonprofit organization dedicated to serving older adults through healthcare, housing, and community-based services. We are committed to making a positive impact in the lives of those we serve.

Equal Opportunity Employment: Lyngblomsten is an equal employment opportunity organization and affirmative action employer. We encourage applications from individuals of diverse backgrounds, including minorities, individuals with disabilities, veterans, and LGBTQ+ candidates.

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