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Office Operations Manager

2 months ago

Saint Paul, Minnesota, United States AiRCare Health Full time
About the Role

AiRCare Health is seeking a highly organized and detail-oriented Office Manager to join our team in Saint Paul, MN. As the primary point of contact for our corporate office, you will be responsible for ensuring a smooth and efficient work environment.

Key Responsibilities
  • Hospitality and Reception: Greet guests and staff, maintain a professional and welcoming atmosphere, and respond to inquiries.
  • Office Efficiency: Oversee the appearance of common areas, coordinate office appointments, and manage staff calendars.
  • Calendar and Desk Space Management: Schedule meetings, manage office assignments, and coordinate use of enclosed offices and conference rooms.
  • Correspondence and Mail Management: Organize and distribute mail, packages, and documents, and arrange for packing and shipping as needed.
  • Vendor Management: Facilitate communication and appointment management between building management and vendors.
  • Meal Support: Assist with meal planning, ordering, and setup, and maintain the lunchroom and conference room food and beverage areas.
  • Travel Arrangements: Book travel for guests and non-executives, including flights, hotels, and ground transportation.
  • Office Supplies and Equipment: Maintain office supplies, order as needed, and troubleshoot equipment issues.
  • Clerical Support: Perform clerical tasks, such as letter writing, report generation, and database updates, and provide backup support for Executive Admin as needed.
Requirements
  • 2+ years of office management experience or equivalent experience in a role that provided experience in an office environment.
  • Strong time-management and people skills, flexibility, and multi-tasking ability.
  • Moderate personal computer skills and experience with online platforms such as travel booking and corporate expenses.
  • Proficiency in Microsoft Office, with an aptitude to learn new software and systems.
What We Offer

AiRCare Health offers a generous benefits package, including medical, dental, STD, LTD, Vision, FSA opportunities, life insurance, PTO/sick leave/holiday pay, and 401K.