Senior Administrative Coordinator

1 week ago

Saint Paul, Minnesota, United States Lyngblomsten Full time
Position Overview

Title: Executive Administrative Assistant (Full-Time, 40 hours/week)

Department: Administration/Corporate Office

Location: Como Park Campus

Key Responsibilities

As an Executive Administrative Assistant, you will provide comprehensive support to the executive leadership team, including the President/CEO, CFO, VP of Communications & Stewardship, and Director of Community Services. Your duties will encompass:

  • Coordinating meeting logistics and ensuring a welcoming environment for attendees.
  • Drafting routine correspondence and documenting meeting minutes.
  • Preparing materials for committee and board meetings.
  • Proofreading various documents for accuracy and clarity.
  • Managing mailings, including mail merges, and designing basic promotional materials such as signage and flyers.
  • Welcoming and assisting visitors to the office.
  • Maintaining accurate records for church delegates, board members, and committee participants.
  • Following up with constituents to address inquiries or gather necessary information.
  • Assisting in the coordination of events and managing reservations for meetings.
  • Overseeing general office management tasks, including supply monitoring and mail sorting.

Qualifications:

A degree in Office Administration or a related field is preferred. Candidates should possess a minimum of 3 years of experience in providing executive-level support. Proficiency in the MS Office Suite is essential, along with familiarity in database management, including record updates and list exports. Exceptional spelling, grammar, and proofreading abilities are required, as well as a keen eye for document formatting and detail orientation. The ideal candidate will demonstrate the ability to manage multiple deadlines effectively and maintain a friendly, confident, and professional demeanor.

Additional Information:

This full-time role is eligible for a comprehensive benefits package, reflecting our commitment to employee well-being. We offer competitive compensation, paid training, and scholarship opportunities. Our benefits include:

  • Affordable Medical and Dental coverage.
  • Health Savings Account (HSA) with employer contributions.
  • Complimentary Employee Life and Long-Term Disability insurance.
  • Generous retirement plan matching.
  • Flexible Paid Time Off (PTO) starting at 4.62 hours per 80 hours worked.
  • Short-Term Disability benefits.
  • Paid holidays throughout the year.

Lyngblomsten is an equal opportunity employer and values diversity in the workplace. We encourage applications from all qualified individuals.

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