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Senior Administrative Coordinator

2 months ago

Saint Paul, Minnesota, United States Blue Star Partners LLC Full time
Job Overview

Position Title: Administrative Assistant IV
Location: Onsite – Local candidates only
Contract Type: W-2 only

Contract Duration: Temporary with potential for extension
Work Schedule: Full-time, 40 hours per week (Overtime compensated at Time and a Half)

Compensation: $25/hour

Role Summary:
The Administrative Assistant IV will deliver comprehensive support to the site personnel and leadership at Blue Star Partners LLC. This role involves orchestrating, planning, and managing site events and corporate initiatives while providing essential operational assistance as outlined in the primary responsibilities.

Key Responsibilities:

  • Organize, coordinate, and engage in various employee events and activities, including team-building exercises and recognition programs.
  • Perform general administrative tasks such as managing phone communications, calendar organization, travel arrangements, meeting coordination, catering logistics, supply ordering, onboarding new hires, processing expense claims, and event planning.
  • Utilize Microsoft Office Suite and other business-specific applications, including Concur for travel and expenses, Workday for employee management, Kronos for time tracking, and Outlook for email and scheduling.
  • Prepare and modify business documents and presentations, ensuring clarity and professionalism.
  • Serve as the public relations contact for the site, fostering positive communication.
  • Collaborate closely with various internal departments, including operations, HR, and talent acquisition.
  • Manage and respond to routine correspondence efficiently.

Qualifications:

  • A minimum of 3 years of experience in administrative support, project coordination, customer service, education, or event management.
  • Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
  • Experience in handling confidential and sensitive information with discretion.
  • Strong verbal and written communication skills, capable of engaging with all organizational levels.
  • A degree in communications, Public Relations, Human Resources, Education, Business Administration, or a related field is required.