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Senior Administrative Coordinator

2 months ago

Saint Paul, Minnesota, United States Blue Star Partners LLC Full time
Job Overview

Position Title: Administrative Assistant IV
Location: St. Paul, MN – 100% Onsite
Contract Type: W-2 only


Role Summary:
The Administrative Assistant IV will deliver comprehensive support to the site staff and leadership at Blue Star Partners LLC. This role involves coordinating, planning, and organizing various site events and corporate initiatives while providing essential operational assistance as outlined in the primary responsibilities.


Key Responsibilities:

  • Lead and facilitate a variety of events and employee engagement activities, including team-building exercises and recognition programs.
  • Perform general administrative tasks such as managing phone communications, overseeing calendar schedules, arranging travel, and organizing meetings.
  • Coordinate catering services, manage supply orders, and assist with the onboarding process for new hires.
  • Process expense reports and support meeting/event planning efforts, including creating and modifying business documents.
  • Prepare presentations using source materials and manage teleconference setups while addressing remote access issues.
  • Utilize Microsoft Office Suite and other business-specific software, including Concur, Workday, and Kronos, to create and maintain presentations and spreadsheets.
  • Serve as the public relations contact for the site, ensuring effective communication with various internal stakeholders, including operations, HR, and talent acquisition.
  • Respond to routine correspondence in a timely manner.


Qualifications:

  • A minimum of 3 years of experience in an administrative support or project coordination role, with a background in customer service, education, or event planning.
  • Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
  • Experience managing confidential or sensitive business information.
  • Strong verbal and written communication skills, capable of engaging with all organizational levels.
  • A degree in communications, Public Relations, Human Resources, Education, Business Administration, or a related field is required.