Application Coordinator

1 month ago

Saint Paul, Minnesota, United States St. Catherine University Full time


Application Coordinator

Division:
Enrollment

Department/Office:
Admission W/G/M - Marketing

Advertisement:

The department of Admissions at
St. Catherine University
invites applications for a full-time Application Coordinator.

This position exists to process applications and transcripts for admission to the university to ensure the application process progresses as quickly, accurately and smoothly as possible. The Application Coordinator also prepares and keep accurate records in the CRM for students applying to the college and to prepare and send appropriate correspondence. Much of this information is transferred to Banner and impacts financial aid, registrar, student accounts, etc.

This position is expected to initiate the implementation of all new procedures & processes for re-enrolling, first-year, transfer, second-degree, graduate and certificate students.This position coordinates the printed communications to new applicants.

Responsibilities include:
  • Scanning, entering data and updating information, with other application coordinators, ~5,200 applications per year on CRM. Import data electronically. This includes: applications, transcripts and recommendations, etc.
  • Must be able to classify students correctly, problem solve with counselors as necessary to make sure applications are processed correctly.
  • Responsible for working with Application Supervisor to assess priorities. Ensure that applications are processed quickly and accurately and students receive timely responses. Manage/identify duplicate records in CRM.
  • Creating and maintaining queries to manage applicants through Admission process. Manage various applications types.
  • Responsible for initiating changes in process as issues are identified.
  • Work with multiple University systems - DocFinity, Banner, Kateway, Slate, etc. Learn and integrate procedures as changes and new demands are made on the system.
  • Lead application coordinator for a specific college(s), as assigned.
  • Research document requirements, as needed.
  • Provide daily support for counselors on all things applications. Problem solve on operational issues. Attend scheduled meetings.
  • Other projects as assigned including: inventory, mailings, staffing other positions when staff is out.
  • Other tasks as assigned: assist with CRM development as well as creating CRM best practices procedures for application processing, maintain flow and outcome of registration, and manage communication with campus partners.
  • Will work with Registrar's Office, Academic Advising, and Financial Aid Office to ensure quality student service during transition process. Must cross-work with campus partners: Registrar, Academic Advising, Nursing Dept., Education Dept., etc. Maintaining inventory and ordering supplies as needed (as related to position).
Employees at St. Kate's feel a deep connection to the University's Mission and Vision, and they live their values at work. Benefits available to full-time employees include:
  • Three weeks of accrued vacation time as well as fourteen (14) paid holidays and paid "gift" days when the University is closed.
  • Free tuition for employees and reduced tuition for their families after one year of service
  • Health, dental, and vision insurance
  • 403b retirement plan access
  • Accrued sick time
  • Six weeks of paid parental leave after one year of service
St. Catherine University in St. Paul, Minnesota, is a comprehensive Catholic university and home to one of the nation's largest colleges for women, with associate and graduate programs for all genders. Founded by the Sisters of St. Joseph of Carondelet in 1905, the University integrates liberal arts and professional education within the Catholic traditions of intellectual inquiry and social teaching. Committed to excellence and opportunity, St. Catherine
enrolls students
in certificate, associate, baccalaureate, master's and doctoral programs in traditional day and evening/weekend/online formats.

Minimum Qualifications:
  • High School Diploma (GED)
  • Knowledge of Microsoft Word, Excel, Access, Banner, Slate, and Gmail.
  • Ability to maintain high accuracy and efficiency while working with detailed computer records, files, and correspondence.
  • Strong communication skills, both oral, and written.
  • Ability to work under pressure.
  • Concern for the individual student welfare.
  • Ability to work efficiently and effectively with students, co-workers, and other college personnel
  • Ability to work independently, but must know when to ask questions.
Preferred Qualifications:
  • Associates degree or some college coursework completed
  • Experience in an educational setting and experience completing data entry in a database system.
We seek creative, adaptable staff who enjoy working in a university climate that promotes cultural diversity, multicultural understanding, and cultural fluency. Consistent with the university's commitment to women, diversity and social justice, preference will be given to candidates who manifest these themes in their experience and service.

Application instructions:

Posting Number:
STAFF

Posting Start Date:
07/15/2024

Application Deadline:
8/7/2024

To apply, visit

St. Catherine University is an equal opportunity employer. Our commitment to inclusion reflects the central value of the Sisters of St. Joseph of Carondelet to "love of neighbor without distinction" and provides a learning and working environment that is enriched by the diversity of all our members. Individuals of religious, racial, ethnic, gender identity, nation of origin, or disability groups that have traditionally had less representation in higher education are encouraged to apply. Should you need an interview accommodation please contact us at or

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