Administrative Assistant II

2 months ago

Tuscaloosa, Alabama, United States The University of Alabama Full time

Pay Grade/Pay Range: Minimum: $ Midpoint: $21.97 (Hourly N4)


Department/Organization: Overseas Studies (Main Account)


Normal Work Schedule: Monday - Friday 8:00am to 4:45pm


Job Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.


Additional Department Summary: Manages the initial student application process of any student studying abroad in the Terra Dotta database. Works with the course registration, appointment scheduling, and scholarship systems. Assists with general office management, which includes maintaining study abroad suite, managing phone calls, and departmental emails. Assists with the supervision of student workers. Assists with event planning, such as space allocation requests, purchasing, and other operational duties as assigned. Provides administrative and clerical support to the Education Abroad office and to the leadership of Education Abroad, and the Associate Provost, as needed. Acts as the first point of contact for anyone coming into the study abroad suite.


Required Minimum Qualifications: High school diploma or GED and two (2) years of administrative experience; OR associate's degree or higher.


Skills and Knowledge: Excellent organizational skills. Strong customer service skills. Excellent communication skills, both verbal and written. Strong interpersonal skills for interacting with students, faculty, and external stakeholders. Ability to maintain records. Knowledge of technology such as Microsoft Office Suite, Banner, Argos, Terra Dotta, and other university software systems. Ability to work independently on projects as needed for campus and community at large. Ability to work in a fast-paced environment.


Preferred Qualifications: Bachelor's degree in a relevant field. Experience in office work in a university setting.


Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.


Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. "EEO is the Law" Poster

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