Administrative Assistant II

1 month ago

Tuscaloosa, Alabama, United States The University of Alabama Full time

Pay Grade/Pay Range: Minimum: $ Midpoint: $21.97 (Hourly N4)


Department/Organization: Intercultural Center


Normal Work Schedule: Monday - Friday 8:00am to 5:00pm


Job Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.


Additional Department Summary: Provides confidential high-level administrative support for the Assistant Vice President, and Intercultural Center (IC). Coordinates the offices. Supervises student staff as needed. Responds to inquiries and requests. Communicates internally and externally. Schedules and plans meetings. Maintains all files, records, and reports. Serves as a liaison for the executive to various stakeholders, including the faculty, staff, students, parents, alumni, donors, and external community members. Resolves operational and administrative issues. Moves quickly within the dynamic work environment. Coordinates and plans meetings, programs, and events. Serves as an ambassador of The University of Alabama at assigned University-related functions. Prepares complex reports. Aides programming efforts. Handles all departmental budgets and travel arrangements. Offers tours of the space. Aides in contract approvals. Aides in technology setup. Maintains a warm, welcoming environment. Reports directly to the Assistant Vice President of University Programming and Engagement.


Required Minimum Qualifications: High school diploma or GED and two (2) years of administrative experience; OR associate's degree or higher.


Additional Required Department Minimum Qualifications: High school diploma or GED or higher and (4) years of highly responsible general office experience. Experience supervising student staff, working with various populations, and management of fiscal responsibility of over $300,000


Skills and Knowledge: Proficiency in the usage of computers and various software (word processing, Banner, Concur, Zoom, Buy Bama, Microsoft Teams, Excel, resources spreadsheet and/or database management programs). Strong organizational, communication, and public relations skills.


Preferred Qualifications: Bachelor's degree and two (2) years of highly responsible general office experience. Experience supervising student staff, working with a various populations, and management of fiscal responsibility of over $300,000


Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.


Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. "EEO is the Law" Poster

  • Administrative Assistant II

    1 month ago

    Tuscaloosa, Alabama, United States The University of Alabama Full time

    Pay Grade/Pay Range: Minimum: $ Midpoint: $21.97 (Hourly N4)Department/Organization: Dean's Office-NursingNormal Work Schedule: Monday - Friday 8:00am to 4:45pmNote to Applicants: Position is eligible for hybrid work subject to University policy.Job Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs...

  • Administrative Assistant II

    3 weeks ago

    Tuscaloosa, Alabama, United States The University of Alabama Full time

    Pay Grade/Pay Range: Minimum: $ Midpoint: $21.97 (Hourly N4)Department/Organization: Dean's Office-NursingNormal Work Schedule: Monday - Friday 8:00am to 4:45pmNote to Applicants: Position is eligible for hybrid work subject to University policy.Job Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs...

  • Administrative Assistant II

    2 months ago

    Tuscaloosa, Alabama, United States The University of Alabama Full time

    Pay Grade/Pay Range: Minimum: $ Midpoint: $21.97 (Hourly N4)Department/Organization: Overseas Studies (Main Account)Normal Work Schedule: Monday - Friday 8:00am to 4:45pmJob Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office...

  • Administrative Assistant II

    1 month ago

    Tuscaloosa, Alabama, United States The University of Alabama Full time

    Pay Grade/Pay Range: Minimum: $ Midpoint: $21.97 (Hourly N4)Department/Organization: Institute for Soc Sciences ResNormal Work Schedule: Monday - Friday 8:00am to 4:45pmJob Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office...

  • Executive Administrative Coordinator

    6 days ago

    Tuscaloosa, Alabama, United States University of Alabama Full time

    Position Overview: The Administrative Assistant II at the Dean's Office - Engineering plays a crucial role in facilitating the smooth operation of the unit.Provides essential administrative assistance to support daily operations.Serves as the primary point of contact for office communications.Manages incoming inquiries through various channels, including...

  • Accounting Assistant II

    4 weeks ago

    Tuscaloosa, Alabama, United States The University of Alabama Full time

    Pay Grade/Pay Range: Minimum: $ Midpoint: $21.97 (Hourly N4)Department/Organization: Dean's Office-Culverhouse College of BusinessNormal Work Schedule: Monday - Friday 8:00am to 4:45pmJob Summary: The Accounting Assistant II maintains accurate financial records. Provides accounting and bookkeeping support. Assists University staff in understanding industry...

  • Administrative Assistant I

    2 months ago

    Tuscaloosa, Alabama, United States The University of Alabama Full time

    Pay Grade/Pay Range: Minimum: $ Midpoint: $19.95 (Hourly N3)Department/Organization: Mechanical EngineeringNormal Work Schedule: Monday - Friday 8:00am to 4:45pmJob Summary: The Administrative Assistant I provides administrative support for the operations of unit. Performs routine and well documented administrative tasks. Acts as office...

  • Administrative Assistant I

    2 months ago

    Tuscaloosa, Alabama, United States The University of Alabama Full time

    Pay Grade/Pay Range: Minimum: $ Midpoint: $19.95 (Hourly N3)Department/Organization: GeographyNormal Work Schedule: Monday - Friday 8:00am to 4:45pmJob Summary: The Administrative Assistant I provides administrative support for the operations of unit. Performs routine and well documented administrative tasks. Acts as office liaison/receptionist. Receives...

  • Administrative Assistant I

    1 month ago

    Tuscaloosa, Alabama, United States The University of Alabama Full time

    Pay Grade/Pay Range: Minimum: $ Midpoint: $19.95 (Hourly N3)Department/Organization: Gender & Race StudiesNormal Work Schedule: Monday - Friday, 20 hours per weekJob Summary: The Administrative Assistant I provides administrative support for the operations of unit. Performs routine and well documented administrative tasks. Acts as office...

  • Audio Visual Support Specialist II

    7 days ago

    Tuscaloosa, Alabama, United States The University of Alabama Full time

    Position Title: Audio Visual Support Specialist IIEmployment Type: Regular Full-time (Benefits eligible)Location: TuscaloosaCategory: Information Systems/Technology Support, Technical/ParaprofessionalCompensation: Minimum: $ Midpoint: $26.59 (Hourly N6)Department: Technology ServicesWork Schedule: Varies during standard business hours; some evenings &...

  • Athletics Academic Advisor II

    1 month ago

    Tuscaloosa, Alabama, United States The University of Alabama Full time

    Pay Grade/Pay Range: Minimum: $53,500 - Midpoint: $66,900 (Salaried E8)Department/Organization: AcademicsNormal Work Schedule: VariesNote to Applicants: This is a department only search. You must be a current UA employee working in the Intercollegiate Athletics Academics Department to be considered.Job Summary: The Athletics Academic Advisor II serves as a...

  • Audio Visual Technician II

    3 weeks ago

    Tuscaloosa, Alabama, United States The University of Alabama Full time

    Pay Grade/Pay Range: Minimum: $ Midpoint: $26.59 (Hourly N6)Department/Organization: Technology ServicesNormal Work Schedule: Varies during standard business hours; some evenings & weekends requiredNote to Applicants: Position is eligible for hybrid work subject to University policy.Job Summary: The Audio Visual Technician II provides technical support and...

  • Multimedia Support Specialist II

    6 days ago

    Tuscaloosa, Alabama, United States University of Alabama Full time

    Multimedia Support Specialist II Tuscaloosa, Alabama, United States Academic Affairs Information Systems/Technology Support Other Technical/Paraprofessional Regular Full-time (Benefits eligible) Pay Grade/Pay Range: Minimum: $ Midpoint: $26.59 (Hourly N6) Department/Organization: Center for Instructional Technology Normal Work Schedule: Monday - Friday...

  • Office Coordinator II

    6 days ago

    Tuscaloosa, Alabama, United States University of Alabama Full time

    Position Overview: Administrative Support Specialist at the Dean's Office - Engineering Facilitates administrative functions for the department's activitiesServes as the primary point of contact for office interactionsManages incoming communications, including phone inquiries and visitor receptionConducts data management, organizes documentation, and...

  • Multimedia Support Specialist II

    7 days ago

    Tuscaloosa, Alabama, United States University of Alabama Full time

    Multimedia Support Specialist II Tuscaloosa, Alabama, United States Academic Affairs Information Systems/Technology Support Other Technical/Paraprofessional Regular Full-time (Benefits eligible) Closing at: Aug at 22:55 CDT Pay Grade/Pay Range: Minimum: $ Midpoint: $26.59 (Hourly N6)Department/Organization: Center for Instructional TechnologyNormal Work...

  • Administrative Assistant/Direct Care Staff Floater

    24 hours ago

    Tuscaloosa, Alabama, United States Indian Rivers Behavioral Health Full time

    Job SummaryWe are seeking a highly skilled and compassionate Support Staff Member to join our team at Indian Rivers Behavioral Health. As an Administrative Assistant/Direct Care Staff Floater, you will play a vital role in providing exceptional care and support to our clients.Key ResponsibilitiesTransportation Services: Provide safe and reliable...

  • Benefits Specialist II

    2 months ago

    Tuscaloosa, Alabama, United States The University of Alabama Full time

    Pay Grade/Pay Range: Minimum: $53,500 - Midpoint: $66,900 (Salaried E8)Department/Organization: BenefitsNormal Work Schedule: Monday - Friday 8:00am to 5:00pmJob Summary: The Benefits Specialist II serves as the subject matter expert for benefit programs and associated policies and procedures. Provide guidance and training to entry-level specialists....

  • Cybersecurity Engineer II

    7 days ago

    Tuscaloosa, Alabama, United States InsideHigherEd Full time

    Pay Grade/Pay Range: Minimum: $68,500 - Midpoint: $89,100 (Salaried E11)Department/Organization: Enterprise TechnologyNormal Work Schedule: Monday - Friday 8:00am to 4:45pmNote to Applicants: This position is eligible for hybrid work in accordance with University policy.Job Overview: The Cybersecurity Engineer II plays a crucial role in a comprehensive...

  • Office Administrator and Talent Acquisition Specialist

    7 days ago

    Tuscaloosa, Alabama, United States Newbold Services LLC Full time

    Position OverviewNewbold Services LLC is a prominent provider of facility maintenance and operational services across various sectors, including manufacturing, distribution, and healthcare. We are currently looking for a dedicated and proactive Administrative Assistant/Recruiter to support our team.Compensation: $16.00 per hour with Weekly PaymentsWork...

  • Talent Acquisition and Administrative Support Specialist

    2 days ago

    Tuscaloosa, Alabama, United States Newbold Services Full time

    Newbold Services, LLC, stands as a prominent provider of facility maintenance and building services, catering to esteemed brands across various sectors including manufacturing, distribution, power generation, hospitality, healthcare, and automotive. We are currently in search of a dedicated and proactive Talent Acquisition and Administrative Support...