Administrative Assistant I

2 months ago

Tuscaloosa, Alabama, United States The University of Alabama Full time

Pay Grade/Pay Range: Minimum: $ Midpoint: $19.95 (Hourly N3)


Department/Organization: Mechanical Engineering


Normal Work Schedule: Monday - Friday 8:00am to 4:45pm


Job Summary: The Administrative Assistant I provides administrative support for the operations of unit. Performs routine and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Operates standard office equipment such as personal computers, copiers, fax machines, etc.


Additional Department Summary: Provides administrative and operational support for the Mechanical Engineering department. Oversees general office, administrative, and secretarial duties with some variety and complexity. Coordinates the Dept. Head's calendar. Schedules faculty meetings, prospective student visits, faculty candidate itineraries, advisory board meetings, etc. Performs course and room scheduling. Works with a variety of software to assist with course/curricular materials related to ME programs. Organizes departmental events. Processes purchasing paperwork for academic programs. Serves as a back-up for other departmental support staff.


Required Minimum Qualifications: High school diploma or GED or higher.


Skills and Knowledge: Knowledge in the usage of personal computers and standard software application software (Outlook, Word, Excel, PowerPoint). Good organizational, communication, and public relations skills.


Preferred Qualifications: Previous experience with UA operating software programs, including Banner and Concur, and knowledge of UA's financial and purchasing policies and procedures. Experience with budgetary and purchasing responsibilities, which includes reconciling credit card statements in Concur and processing purchase orders in buyBAMA.


Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.


Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. "EEO is the Law" Poster

  • Administrative Assistant I

    2 months ago

    Tuscaloosa, Alabama, United States The University of Alabama Full time

    Pay Grade/Pay Range: Minimum: $ Midpoint: $19.95 (Hourly N3)Department/Organization: GeographyNormal Work Schedule: Monday - Friday 8:00am to 4:45pmJob Summary: The Administrative Assistant I provides administrative support for the operations of unit. Performs routine and well documented administrative tasks. Acts as office liaison/receptionist. Receives...

  • Administrative Assistant I

    1 month ago

    Tuscaloosa, Alabama, United States The University of Alabama Full time

    Pay Grade/Pay Range: Minimum: $ Midpoint: $19.95 (Hourly N3)Department/Organization: Gender & Race StudiesNormal Work Schedule: Monday - Friday, 20 hours per weekJob Summary: The Administrative Assistant I provides administrative support for the operations of unit. Performs routine and well documented administrative tasks. Acts as office...

  • Financial Aid Assistant I

    1 month ago

    Tuscaloosa, Alabama, United States The University of Alabama Full time

    Pay Grade/Pay Range: Minimum: $ Midpoint: $19.95 (Hourly N3)Department/Organization: Financial AidNormal Work Schedule: Monday - Friday 8:00am to 4:45pmJob Summary: The Financial Aid Assistant I provides assistance to parents and students regarding financing educational costs at the University. Supports financial aid in enrollment management...

  • Administrative Assistant II

    3 weeks ago

    Tuscaloosa, Alabama, United States The University of Alabama Full time

    Pay Grade/Pay Range: Minimum: $ Midpoint: $21.97 (Hourly N4)Department/Organization: Dean's Office-NursingNormal Work Schedule: Monday - Friday 8:00am to 4:45pmNote to Applicants: Position is eligible for hybrid work subject to University policy.Job Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs...

  • Medical Assistant I

    2 weeks ago

    Tuscaloosa, Alabama, United States The University of Alabama Full time

    Pay Grade/Pay Range: Minimum: $ Midpoint: $18.56 (Hourly N2)Department/Organization: UMC - ClinicalNormal Work Schedule: Monday - Friday 8:00am to 4:45pm; some evening/weekend hours as neededJob Summary: The Medical Assistant I provides assistance to nurses and nurse practitioners with the basic functions of a medical office. Triages patients. Performs...

  • Administrative Assistant II

    2 months ago

    Tuscaloosa, Alabama, United States The University of Alabama Full time

    Pay Grade/Pay Range: Minimum: $ Midpoint: $21.97 (Hourly N4)Department/Organization: Overseas Studies (Main Account)Normal Work Schedule: Monday - Friday 8:00am to 4:45pmJob Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office...

  • Administrative Assistant II

    1 month ago

    Tuscaloosa, Alabama, United States The University of Alabama Full time

    Pay Grade/Pay Range: Minimum: $ Midpoint: $21.97 (Hourly N4)Department/Organization: Dean's Office-NursingNormal Work Schedule: Monday - Friday 8:00am to 4:45pmNote to Applicants: Position is eligible for hybrid work subject to University policy.Job Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs...

  • Administrative Assistant II

    1 month ago

    Tuscaloosa, Alabama, United States The University of Alabama Full time

    Pay Grade/Pay Range: Minimum: $ Midpoint: $21.97 (Hourly N4)Department/Organization: Intercultural CenterNormal Work Schedule: Monday - Friday 8:00am to 5:00pmJob Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office...

  • Administrative Assistant II

    1 month ago

    Tuscaloosa, Alabama, United States The University of Alabama Full time

    Pay Grade/Pay Range: Minimum: $ Midpoint: $21.97 (Hourly N4)Department/Organization: Institute for Soc Sciences ResNormal Work Schedule: Monday - Friday 8:00am to 4:45pmJob Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office...

  • Contract Specialist I

    4 weeks ago

    Tuscaloosa, Alabama, United States The University of Alabama Full time

    Pay Grade/Pay Range: Minimum: $62,300 - Midpoint: $81,000 (Salaried E10)Department/Organization: Construction Contracts & ComplianceNormal Work Schedule: Monday - Friday 8:00am to 5:00pmNote to Applicants: Position is eligible for hybrid work subject to University policy.Job Summary: The Contract Specialist I ensures contract compliance with applicable...

  • Cultural Resources Assistant I

    4 weeks ago

    Tuscaloosa, Alabama, United States The University of Alabama Full time

    Pay Grade/Pay Range: Minimum: $ Midpoint: $17.26 (Hourly N1)Department/Organization: Archaeology ResearchNormal Work Schedule: Monday - Friday 8:00am to 5:00pmJob Summary: The Cultural Resources Assistant I provides specialized or technical activities in the area of cultural resources investigation under close supervision. Performs field work. Assists with...

  • Security Resource Assistant I

    2 months ago

    Tuscaloosa, Alabama, United States The University of Alabama Full time

    Pay Grade/Pay Range: Minimum: $ Midpoint: $18.56 (Hourly N2)Department/Organization: Security ResourcesNormal Work Schedule: Varies; 12 hour shifts (days or nights) to include weekend and holidaysJob Summary: The Security Resources Assistant I provides security services to the University community by monitoring, receiving, processing, and responding to...

  • Business Systems Analyst I

    3 weeks ago

    Tuscaloosa, Alabama, United States The University of Alabama Full time

    Pay Grade/Pay Range: Minimum: $53,500 - Midpoint: $66,900 (Salaried E8)Department/Organization: Construction AdministrationNormal Work Schedule: Monday - Friday 8:00am to 5:00pmJob Summary: The Business Systems Analyst I documents, installs, analyzes, and/or maintains operating system(s) used for the business purpose of assigned area. Provides technical...

  • Executive Administrative Coordinator

    6 days ago

    Tuscaloosa, Alabama, United States University of Alabama Full time

    Position Overview: The Administrative Assistant II at the Dean's Office - Engineering plays a crucial role in facilitating the smooth operation of the unit.Provides essential administrative assistance to support daily operations.Serves as the primary point of contact for office communications.Manages incoming inquiries through various channels, including...

  • Administrative Assistant/Direct Care Staff Floater

    23 hours ago

    Tuscaloosa, Alabama, United States Indian Rivers Behavioral Health Full time

    Job SummaryWe are seeking a highly skilled and compassionate Support Staff Member to join our team at Indian Rivers Behavioral Health. As an Administrative Assistant/Direct Care Staff Floater, you will play a vital role in providing exceptional care and support to our clients.Key ResponsibilitiesTransportation Services: Provide safe and reliable...

  • Audio Visual Systems Programmer I

    7 days ago

    Tuscaloosa, Alabama, United States AVIXA Full time

    Compensation Range: Minimum: $53,500 - Midpoint: $66,900 (Salaried E8)Department: Center for Instructional TechnologyWork Schedule: Monday - Friday 8:00am to 4:45pmPosition Overview: The Audio Visual Systems Programmer I is responsible for the administration and management of various systems that deliver essential services to Audio Visual Solutions...

  • Office Administrator and Talent Acquisition Specialist

    7 days ago

    Tuscaloosa, Alabama, United States Newbold Services LLC Full time

    Position OverviewNewbold Services LLC is a prominent provider of facility maintenance and operational services across various sectors, including manufacturing, distribution, and healthcare. We are currently looking for a dedicated and proactive Administrative Assistant/Recruiter to support our team.Compensation: $16.00 per hour with Weekly PaymentsWork...

  • Talent Acquisition and Administrative Support Specialist

    2 days ago

    Tuscaloosa, Alabama, United States Newbold Services Full time

    Newbold Services, LLC, stands as a prominent provider of facility maintenance and building services, catering to esteemed brands across various sectors including manufacturing, distribution, power generation, hospitality, healthcare, and automotive. We are currently in search of a dedicated and proactive Talent Acquisition and Administrative Support...

  • Learning Specialist I

    4 weeks ago

    Tuscaloosa, Alabama, United States The University of Alabama Full time

    Pay Grade/Pay Range: Minimum: $48,600 - Midpoint: $60,800 (Salaried E7)Department/Organization: AcademicsNormal Work Schedule: VariesJob Summary: The Learning Specialist I designs and implements individualized education plans for student-athletes who have learning or academic challenges. Acts as Bill Battle Academic Center (BBAC) liaison regarding the...

  • Senior HPC Systems Administrator

    1 day ago

    Tuscaloosa, Alabama, United States University of Alabama Full time

    Position Overview: Oversee and guide a dedicated team of HPC Systems Administrators Facilitate support for computational sciences, engineering disciplines, and AI/ML initiatives Implement, enhance, and sustain supercomputing infrastructures Provide assistance to faculty and students in utilizing HPC resourcesEssential Qualifications: Master's degree with 4...