Executive Assistant
2 weeks ago
What are we looking for in our Executive Assistant?
Russell Tobin's client, a cloud-based, AI-driven software company is hiring an Executive Assistant
to work in Santa Clara, CA
Apply Now
Employment Type: Contract/Remote
Location: Santa Clara, CA
Pay rate: $40-$43/hr. DOE
Responsibilities:
- Handle administrative tasks such as: schedule appointments, plan meetings, and maintain complex and changing calendars, while working through scheduling roadblocks.
- Draft and prepare routine and advanced correspondence including emails, presentations,
and reports.
- Review outgoing correspondence for accuracy, format consistency, signatures and conformance with executive procedures.
- Assist leadership and organizations by optimizing usage of time.
- Make decisions regarding short-term priorities and work activities.
- Arrange all travel to ensure consistency within company procedures and support organization in obtaining necessary travel documents including Visa/passport, while maintaining Leadership expenses/credit card reconciliation.
- Identify issues within the organization and initiate or facilitate solutions.
- Coordinate and manage events, such as team meetings, offsite retreats, and corporate functions.
Required Skills:
- 2+ (Flexible) of administrative assistant experience
- Proactive, one step ahead work ethic, attitude and approach
Multi-taking is not an issue for you, your able to juggle multiple calendars, teams and requests. - Flexible in response to changing priorities and needs
- Ability to drive schedules and agendas with deeper understanding of context
Strong teamwork and interpersonal skills, with a desire to offer suggestions and improvements - Superior communication skills with the ability to work across all levels, internally and with agencies
- Desire to grow and take on your own projects
- Positive and personable can-do attitude
- Proficient in Zoom, Microsoft Office suites
- Experience handling confidential material
Requirements:
- Good amount of EA Experience at the SVP level (Tech preferred), A lot of energy/ hungry and humble
- HS Diploma or equivalent
Nice to have:
- Tech experience is preferred but not a must
Benefits that Russell Tobin offers:
Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.
#CB
Rate/Salary: $40-$43/hr. DOE
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