Executive Assistant to Head of Sales

4 days ago

Santa Clara, United States Gold Circuit Electronics Full time

Company Overview:


Gold Circuit Electronics is a leading manufacturer of printed circuit board (PCBs) that's driving innovation in various fields.

We excel in 800G networking, Al networking, servers, telecom, notebooks, and consumer HDI technology. Our expertise in these areas is shaping faster networks, smarter Al-powered systems, reliable servers, seamless telecommunications, sleek notebooks, and compact yet powerful electronics. Whether it's enabling lightning-fast connections, making systems smarter or making devices more efficient, Gold Circuit Electronics is at the forefront of technological advancements, supporting complex technologies with the most advanced printed circuit boards in the world.


Position Overview:


The Executive Assistant to the Head of Sales plays a crucial role in supporting the sales leadership team by managing day-to-day operations, streamlining communication, and facilitating cross-functional collaboration. This position requires a high level of professionalism, confidentiality, and organizational skills, with the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will act as a strategic partner to the Head of Sales, ensuring smooth business operations, effective time management, and alignment with key sales goals.


Key Responsibilities:


1. Administrative Support:


- Manage the Head of Sales’ calendar, schedule meetings, and coordinate travel arrangements.

- Handle all communications on behalf of the Head of Sales, including responding to emails and phone calls.

- Prepare reports, presentations, and documents as needed, ensuring accuracy and alignment with sales objectives.

2. Meeting Coordination:


- Organize and coordinate internal and external meetings, including sales team meetings, client meetings, and cross-departmental sessions.

- Prepare meeting agendas, take detailed minutes, and track action items for follow-up.

3. Project Management:


- Support the execution of key sales initiatives and projects, ensuring timely completion and reporting on progress.

- Serve as the point of contact for project-related communication between sales leadership and other departments.


4. Client and Stakeholder Liaison:


- Serve as a primary point of contact for high-level clients and partners, ensuring smooth communication and relationship management.

- Handle sensitive and confidential information with discretion.


5. Event and Travel Coordination:


- Organize and plan sales events, conferences, and other team-building activities.

- Coordinate travel itineraries for the Head of Sales and other key team members as required.


6. Budget and Expense Management:


- Manage expenses, budgets, and invoices related to the Head of Sales, ensuring compliance with company policies.

7. Miscellaneous Support:


- Provide support for ad hoc requests and special assignments from the Head of Sales.

- Ensure the Head of Sales is well-prepared for meetings, presentations, and other professional obligations.

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