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Executive Assistant

2 months ago

Santa Clara, United States RTA US Full time
Job DescriptionJob Description

Russell Tobin's client, a cloud-based, AI-driven software company is hiring an Executive Assistant

to work in Santa Clara, CA

Apply Now

Employment Type: Contract/Remote

Location: Santa Clara, CA

Pay rate: $40-$43/hr. DOE

Responsibilities:

  • Handle administrative tasks such as: schedule appointments, plan meetings, and maintain complex and changing calendars, while working through scheduling roadblocks.
  • Draft and prepare routine and advanced correspondence including emails, presentations,

and reports.

  • Review outgoing correspondence for accuracy, format consistency, signatures and conformance with executive procedures.
  • Assist leadership and organizations by optimizing usage of time.
  • Make decisions regarding short-term priorities and work activities.
  • Arrange all travel to ensure consistency within company procedures and support organization in obtaining necessary travel documents including Visa/passport, while maintaining Leadership expenses/credit card reconciliation.
  • Identify issues within the organization and initiate or facilitate solutions.
  • Coordinate and manage events, such as team meetings, offsite retreats, and corporate functions.

Required Skills:

  • 2+ (Flexible) of administrative assistant experience
  • Proactive, one step ahead work ethic, attitude and approach
    Multi-taking is not an issue for you, your able to juggle multiple calendars, teams and requests.
  • Flexible in response to changing priorities and needs
  • Ability to drive schedules and agendas with deeper understanding of context
    Strong teamwork and interpersonal skills, with a desire to offer suggestions and improvements
  • Superior communication skills with the ability to work across all levels, internally and with agencies
  • Desire to grow and take on your own projects
  • Positive and personable can-do attitude
  • Proficient in Zoom, Microsoft Office suites
  • Experience handling confidential material

Requirements:

  • Good amount of EA Experience at the SVP level (Tech preferred), A lot of energy/ hungry and humble
  • HS Diploma or equivalent

Nice to have:

  • Tech experience is preferred but not a must

Benefits that Russell Tobin offers:

Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors. 

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