Executive Assistant, 33719488

3 weeks ago


Santa Clara, United States Cypress HCM Full time
Job DescriptionJob Description
Executive Assistant, 33719488What you do in this role:
  • Handle administrative tasks such as: schedule appointments, planmeetings, and maintain complex and changing calendars,while working through scheduling roadblocks.
  • Draft and prepare routine and advanced correspondenceincluding emails, presentations, and reports. Review outgoingcorrespondence for accuracy, format consistency, signaturesand conformance with executive procedures.
  • Assist leadership and organizations by optimizing usage of time.Make decisions regarding short-term priorities and workactivities.
  • Arrange all travel to ensure consistency within companyprocedures and support organization in obtaining necessarytravel documents including Visa/passport, while maintainingLeadership expenses/credit cardreconciliation.
  • Identify issues within theorganization and initiate orfacilitate solutions.
  • Coordinate and manage events, such as team meetings, offsite retreats, and corporate functions.
Hiring Manager Notes:Based on the job description, what are the must have non-negotiable items that a candidate must have to be successful in this role?
  • Good amount of EA Experience at the SVP level (Tech preferred), A lot of energy/ hungry and humble
What backgrounds/skills can we be more flexible with that can be learned on the job?
  • Tech experience is preferred but not a must
Are you open to sourcing for remote candidates?
  • No – Santa Clara located with flexible persona is preferred – meaning 2X week in office
Does this position have the opportunity to extend beyond the initial contract or convert to FTE?
  • Yes, motivated to move them to FTE if they are the right fit.
To be successful in this role you have:
  • 2+ (Flexible) of administrative assistant experience
  • Proactive, one step ahead work ethic, attitude and approach
  • Multi-taking is not an issue for you, your able to juggle multiple calendars, teams and requests. And be flexible in response to changing priorities and needs
  • Ability to drive schedules and agendas with deeper understanding of context
  • Strong teamwork and interpersonal skills, with a desire to offer suggestions and improvements
  • Superior communication skills with the ability to work across all levels, internally and with agencies
  • Desire to grow and take onyourown projects
  • Positive and personablecan-do attitude
  • Proficient in Zoom,MicrosoftOffice suites
  • Experience handlingconfidentialmaterial
Pay Rate Range:
  • $ 40-43.65/hr.

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