Chief Executive Support Specialist

2 weeks ago

Santa Clara, California, United States Infoblox Full time
About Infoblox:

Infoblox is a recognized leader in cloud-first networking and security solutions, serving some of the largest enterprises globally. Our innovative services empower organizations to maximize their cloud capabilities, ensuring network experiences that are simple, scalable, and reliable.

We pride ourselves on our dynamic work environment and our commitment to fostering a culture of collaboration and excellence.

Position Overview:

We are seeking a dedicated Executive Assistant to provide comprehensive support to our Chief People Officer (CPO) and our Vice President of Business Operations. This role is hybrid, allowing for a blend of remote work and in-office collaboration.

As an Executive Assistant, you will thrive in a fast-paced setting, working alongside passionate team members focused on delivering high-quality results.

Key Responsibilities:
  • Manage the calendars of the CPO and VP of Business Operations, prioritizing and responding to meeting requests in a dynamic environment.
  • Prepare leaders for meetings by ensuring they have all necessary information and materials.
  • Coordinate travel arrangements, meetings, and events, including creating detailed itineraries and managing logistics.
  • Handle expense reports and financial reconciliations efficiently.
  • Plan and execute off-site meetings, collaborating with internal stakeholders and managing budgets.
  • Communicate effectively across all organizational levels on behalf of the CPO and VP.
  • Attend meetings to stay informed about team needs and priorities.
  • Support fellow Executive Assistants with team projects and coverage as needed.
Qualifications:
  • A minimum of 5 years of experience as an executive assistant, ideally within a mid-sized to large technology or security firm.
  • Strong program management skills, including the ability to develop timelines and manage multiple projects.
  • Excellent communication skills, both verbal and written, with a knack for creating professional presentations.
  • Proficiency in Microsoft Office Suite and experience managing calendars and travel arrangements.
  • Ability to thrive in a high-volume, fast-paced environment while maintaining organization and focus.
  • Demonstrated ability to handle confidential information with discretion.
  • A Bachelor’s degree or equivalent professional experience.
Success Metrics:

In this role, you will help streamline the daily operations of your leaders, adapt to shifting priorities with ease, and maintain a positive attitude in challenging situations. You will become an integral part of the team, known for your reliability and commitment to excellence.

Our Commitment:

At Infoblox, we believe in recognizing and rewarding performance. Our compensation philosophy considers various factors, including experience, skills, and internal equity. We offer a competitive salary and a comprehensive benefits package designed to support your health, well-being, and work-life balance.

Join us in a culture that values diversity, equity, and inclusion, where your contributions will help shape the future of networking technology.

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