Executive Assistant

3 weeks ago

Santa Clara, United States Kiewit Corporation Full time

Home District/Group: CP2 Tunnel and Track Department: Administration Market: Transportation Employment Type: Full Time Temporary Position Overview District Overview Kiewit’s Northern California District is one of Kiewit’s leading infrastructure districts specializing in diverse types of work in the heavy civil, transportation, and water resource markets. Although most of our work is regionally based in Northern California, we also pursue various projects across the west coast. Location This position will be based at our project office in Santa Clara, CA. The successful candidate may be required to visit the project site occasionally. Responsibilities Coordinate schedules, travel arrangements and expenses. Complete all expense reports on time and accurately. Greet visitors, organize and arrange meetings, schedule conference rooms and set up catered meals. Coordinate and arrange travel; prepare travel packets (itineraries, maps/directions and meeting notes). Investigate and visit local hotels as possible meeting sites for incoming guests and make recommendations. Prepare outgoing mail and correspondence, including e-mails and faxes. Provide logistical support to Kiewit Sponsored events (hosting requirements, secure meeting location, hotel contracts, marketing materials, arrange for catering, and purchase prizes). Provide office support including meeting minutes, reception coverage, coordination of team building events. Support with the development of presentation materials. Perform other duties as assigned. Qualifications Proficient in Microsoft Office products including Word, Excel, PowerPoint, Visio and SharePoint. High school diploma and at least 3+ years applicable executive-level support experience, preferably in one of the following fields: engineering, construction or infrastructure. The ideal candidate has 2+ years of experience managing expenses and travel in SAP Concur. Must be a positive, proactive, strong team participant with the ability to maintain strict confidentiality. Candidates should possess a strong commitment to continuous improvement and efficiency. Experience planning meetings in a fast-paced environment. Other Requirements: Work productively and meet deadlines timely. Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment. Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies. Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required. May work at various different locations and conditions may vary. Base Compensation: $36/hour - $44/hour (Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location) We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off. We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. There’s no limit to what you’ll do at Kiewit. Whether you’re building or supporting projects that provide communities with dependable energy, safe transportation, clean water, or access to health care, the work you do will positively impact people’s lives for generations to come. Here you’ll have endless opportunities to expand your expertise through on-the-job experience and internal and external training and development opportunities. Kiewit is an equal-opportunity employer, and we believe a diverse workforce is vital to the success of our business. We continue our efforts to attract, develop and retain employees from all backgrounds who are passionate about our industry. We are committed to veteran and military hiring and will consider relevant military experience as equivalent to qualification requirements. #J-18808-Ljbffr

  • Executive Assistant

    2 months ago

    Santa Clara, United States CAIR San Francisco Bay Area Full time

    Job DescriptionJob DescriptionTitle: Executive AssistantReporting Relationships: Report to the Executive Director.Schedule Type: Full-Time (Non-exempt). 40 hours each week. Occasional evenings and weekends required.Location: Based in CAIR's Santa Clara office. CAIR staff are currently working a hybrid schedule, with three days in-person and two days...

  • Executive Assistant

    2 months ago

    Santa Clara, United States CAIR San Francisco Bay Area Full time

    Title: Executive AssistantReporting Relationships: Report to the Executive Director.Schedule Type: Full-Time (Non-exempt). 40 hours each week. Occasional evenings and weekends required.Location: Based in CAIR's Santa Clara office. CAIR staff are currently working a hybrid schedule, with three days in-person and two days remote. Requires some travel...

  • Executive Assistant

    3 weeks ago

    Santa Clara, United States Russell Tobin & Associates Full time

    What are we looking for in our Executive Assistant? Russell Tobin's client, a cloud-based, AI-driven software company is hiring an Executive Assistant  to work in Santa Clara, CA Apply Now! Employment Type: Contract/Remote Location: Santa Clara, CA Pay rate: $40-$43/hr. DOE Responsibilities: Handle administrative tasks such as:...

  • Executive Assistant

    6 days ago

    Santa Clara, United States NetApp Full time

    Title: Executive Assistant Location: Singapore, SG, 039192 Requisition ID: 127025 About NetApp NetApp is the intelligent data infrastructure company, turning a world of disruption into opportunity for every customer. No matter the data type, workload or environment, we help our customers identify and realize new business possibilities. And it all starts...

  • Executive Assistant to President

    5 months ago

    Santa Clara, United States Maven Recruiting Group Full time

    Job DescriptionJob DescriptionDo you have experience supporting C-level executives in the Medical Device or Tech industries? Do you love supporting innovative and passionate executives?We’re looking for an Executive Assistant who works well without a job description, loves event planning, and has a “no task is too small” mindset! In this role, you will...

  • Executive Assistant

    3 weeks ago

    Santa Clara, United States RTA US Full time

    Job DescriptionJob DescriptionRussell Tobin's client, a cloud-based, AI-driven software company is hiring an Executive Assistant to work in Santa Clara, CAApply Now!Employment Type: Contract/RemoteLocation: Santa Clara, CAPay rate: $40-$43/hr. DOEResponsibilities:Handle administrative tasks such as: schedule appointments, plan meetings, and maintain...

  • Executive Chef Assistant

    3 days ago

    Santa Clara, California, United States Tender Greens Full time

    About the RoleWe are seeking a highly skilled and experienced Sous Chef to join our team at Tender Greens. As a key member of our culinary team, you will be responsible for assisting in the overall management of daily restaurant operations.Key ResponsibilitiesAssist in the management of daily restaurant operations, ensuring seamless execution of menu items...

  • Executive Assistant, 33719488

    2 weeks ago

    Santa Clara, United States Cypress HCM Full time

    Job DescriptionJob DescriptionExecutive Assistant, 33719488What you do in this role:Handle administrative tasks such as: schedule appointments, planmeetings, and maintain complex and changing calendars,while working through scheduling roadblocks.Draft and prepare routine and advanced correspondenceincluding emails, presentations, and reports. Review...

  • Executive Assistant to Co-CEOs

    2 weeks ago

    Santa Clara, California, United States Natron Energy Full time

    Position OverviewWe are in search of a highly skilled and proactive Executive Administrator to deliver top-tier administrative assistance to our co-CEOs and Chief of Staff. This pivotal role entails managing schedules, safeguarding confidential information, and streamlining communication both within the organization and with external stakeholders. The ideal...

  • Executive Assistant to Head of Sales

    3 days ago

    Santa Clara, United States Gold Circuit Electronics Full time

    Company Overview:Gold Circuit Electronics is a leading manufacturer of printed circuit board (PCBs) that's driving innovation in various fields.We excel in 800G networking, Al networking, servers, telecom, notebooks, and consumer HDI technology. Our expertise in these areas is shaping faster networks, smarter Al-powered systems, reliable servers, seamless...

  • Executive Chef Assistant

    5 days ago

    Santa Clara, California, United States Pacific Catch Full time

    About Pacific CatchPacific Catch is a leading West Coast Fish House dedicated to delivering high-quality, sustainable seafood with a unique perspective. Our mission is to provide an exceptional dining experience while promoting environmental responsibility and community engagement.Job SummaryWe are seeking a highly skilled and experienced Sous Chef to join...

  • Executive Chef Assistant

    3 days ago

    Santa Clara, California, United States Il Fornaio Cucina Italiana Full time

    Job OverviewIl Fornaio Cucina Italiana, a renowned Italian restaurant chain, is seeking an experienced Sous Chef to join our dynamic kitchen team.We are looking for a skilled professional with a strong background in Italian cuisine and a passion for delivering exceptional dining experiences.Key ResponsibilitiesPrepare and serve high-quality food for all meal...

  • Executive Assistant to the Data Center GPU Business Unit

    3 days ago

    Santa Clara, California, United States Advanced Micro Devices , Inc. Full time

    About the RoleWe are seeking a highly organized and detail-oriented individual to serve as the Chief of Staff for the Data Center GPU Business Unit's Product Management Team at Advanced Micro Devices, Inc.Key ResponsibilitiesMeeting Management: Maintain a tracker for upcoming meetings, including details such as customer name, date, goal, executive attendees,...

  • Executive Director

    3 days ago

    Santa Clara, California, United States Raizan Solutions LLC Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Director to lead our operations and drive business growth. As a key member of our team, you will be responsible for overseeing daily operations, ensuring customer satisfaction, and implementing strategic initiatives to boost profitability.Key Responsibilities:Collaborate with...

  • Executive Assistant to Head of Sales

    2 days ago

    Santa Clara, California, United States Gold Circuit Electronics Full time

    About Gold Circuit ElectronicsWe are a leading manufacturer of printed circuit boards (PCBs) that drive innovation in various fields. Our expertise in 800G networking, AI networking, servers, telecom, notebooks, and consumer HDI technology enables us to shape faster networks, smarter AI-powered systems, reliable servers, seamless telecommunications, sleek...

  • Executive Project Manager

    6 days ago

    Santa Clara, California, United States Jobot Full time

    Project Executive Wanted:Lead complex HVAC-MEP projects with a top-tier facility solutions provider.This role is ideal for a seasoned professional with a strong background in project management and sales within the construction industry.Key Responsibilities:Develop and execute project plans to ensure timely and within-budget delivery.Build and maintain...

  • Executive Operations Manager

    23 hours ago

    Santa Clara, California, United States Advanced Micro Devices , Inc. Full time

    About the RoleAs the Chief of Staff for the Data Center GPU Business Unit's Product Management Team at Advanced Micro Devices, Inc., you will play a crucial role in streamlining operations, enhancing productivity, and ensuring the seamless execution of strategic initiatives.Key ResponsibilitiesMeeting Management: Maintain a tracker for upcoming meetings,...

  • Chief Executive Support Specialist

    2 weeks ago

    Santa Clara, California, United States Infoblox Full time

    About Infoblox:Infoblox is a recognized leader in cloud-first networking and security solutions, serving some of the largest enterprises globally. Our innovative services empower organizations to maximize their cloud capabilities, ensuring network experiences that are simple, scalable, and reliable.We pride ourselves on our dynamic work environment and our...

  • Precision Optics Production Engineer

    2 weeks ago

    Santa Clara, California, United States Excelsior Executive Search Full time

    Optical Manufacturing EngineerJoin Excelsior Executive Search, a prominent player in electronic measurement technology, dedicated to delivering cutting-edge solutions for wireless, modular, and software challenges across diverse sectors.Become a vital member of our Semiconductor Infrastructure Solutions (SIS) team, which focuses on laser interferometry...

  • Executive Director of Operations

    4 days ago

    Santa Clara, California, United States Resiliency Full time

    Job Description:We're seeking a highly skilled Executive Director of Operations to join our team at Resiliency. As a key stakeholder, you will play a crucial role in ensuring customer satisfaction, leading company guidelines and processes, and driving company profitability.The successful candidate will:Work closely with the Distribution Manager, Warehouse,...