Bilingual Administrative Coordinator II

2 weeks ago

Redwood City, California, United States Redwood City School District Full time
Job Overview

CLASS TITLE: BILINGUAL ADMINISTRATIVE SECRETARY II

The Redwood City School District (RCSD) is dedicated to fostering a committed workforce that connects deeply with our students, families, and the broader community. We strive to cultivate an environment that is safe, supportive, inspiring, and inclusive for all learners, embracing diversity in abilities, ethnicities, cultural identities, LGBTQ+ youth, and multilingual students.

PRIMARY ROLE:

Under the supervision of the Director of English Language Services, you will undertake significant secretarial and clerical responsibilities associated with your assigned functions. This role involves assisting the administrator with administrative tasks that necessitate a thorough understanding of departmental policies and procedures, as well as compliance with district regulations, federal guidelines, and applicable laws. You will be responsible for accurately translating both technical and non-technical documents and providing oral and written translation services across the District and school sites.

KEY RESPONSIBILITIES:

  1. Execute essential secretarial and clerical duties pertinent to your assigned functions.
  2. Organize and coordinate activities to support the Administrator in administrative tasks.
  3. Engage with callers and visitors, including students, educators, administrators, parents, and the public, providing information or directing them to the appropriate personnel.
  4. Facilitate timely communication between the office and District employees, including making phone calls and preparing various written communications.
  5. Transcribe dictation for correspondence, reports, and other documents as required.
  6. Research and compile information for Federal, State, and District reports.
  7. Translate documents from English to Spanish as needed, ensuring accuracy in special education reports, newsletters, and other district communications.
  8. Attend meetings, prepare agendas, and distribute minutes as necessary.
  9. Maintain complex personnel records and ensure data accuracy and compliance.
  10. Assist in budget preparation and maintain financial records for various programs.
  11. Provide clerical support to other staff and manage office supplies.
  12. Operate office equipment and provide training to clerical personnel as assigned.
  13. Uphold confidentiality regarding sensitive records and information.

KNOWLEDGE AND SKILLS:

  • Familiarity with modern office practices and equipment.
  • Proficient in record-keeping techniques.
  • Strong oral and written communication abilities.
  • Understanding of applicable laws and regulations.
  • Ability to work cooperatively and maintain effective working relationships.

EDUCATION AND EXPERIENCE:

Any combination equivalent to: graduation from high school with additional college-level coursework in business administration, communications, or a related field, along with three years of relevant secretarial experience.

Equal Opportunity Employer

RCSD is an equal opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by applicable laws. Our hiring decisions are based solely on qualifications, merit, and business needs.

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