Senior Administrative Coordinator

2 weeks ago

Redwood City, California, United States Redwood City School District Full time
Job Overview

Position Title: Administrative Secretary III

Organization: Redwood City School District

ROLE SUMMARY:
At the Redwood City School District, we pride ourselves on fostering a dedicated workforce that connects deeply with our students, families, and the broader community. Our team of skilled professionals is committed to creating a safe, supportive, and inclusive environment that inspires all learners. We seek individuals who share our vision and are passionate about enhancing the educational experience for students of all backgrounds, abilities, and identities.

PRIMARY RESPONSIBILITIES:

  1. Assist the District-level Director by performing complex secretarial and administrative tasks related to the operation of a Division.
  2. Facilitate communication and collaboration among various District departments, personnel, students, parents, educational institutions, vendors, and the public; provide information and resolve inquiries.
  3. Respond to information requests from students, District staff, and the public regarding Division functions, programs, and policies; gather and compile necessary data.
  4. Prepare and organize reports, including statistical and narrative formats; conduct necessary research and draft correspondence independently.
  5. Maintain confidentiality of sensitive records and information.
  6. Prepare a variety of documents such as correspondence, reports, and forms; transcribe dictation and assemble materials for meetings.
  7. Manage complex filing systems and maintain accurate records; input and retrieve data as required.
  8. Schedule meetings and appointments for administrators; arrange travel logistics as needed.
  9. Provide guidance and training to clerical staff; prioritize tasks according to deadlines.
  10. Review documents for accuracy and compliance with established guidelines.
  11. Attend and document meetings as assigned; manage incoming correspondence and maintain office supplies.

QUALIFICATIONS:

KNOWLEDGE:
Understanding of organizational policies and procedures, modern office practices, record-keeping techniques, and effective communication skills.

ABILITIES:
Ability to make informed decisions, train others, manage multiple tasks, and maintain effective working relationships. Proficient in typing and operating various office equipment.

EDUCATION AND EXPERIENCE:
High school graduation with additional coursework in business administration or related fields, combined with four years of relevant secretarial experience.

COMMITMENT TO DIVERSITY:
The Redwood City School District is an equal opportunity employer committed to diversity and inclusion. We encourage applications from individuals representing diverse backgrounds and experiences.

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