Office Administrator

5 days ago

Redwood City, California, United States HealthCare Recruiters International Full time
Job Summary

We are seeking an experienced Office Administrator to join our team at HealthCare Recruiters International. As an Office Administrator, you will be responsible for managing and coordinating all company office activities, including facilities upkeep and maintenance.

Key Responsibilities
  • Manage all aspects of the facility, including maintenance of general office equipment and ordering supplies and PPE as needed.
  • Coordinate with Janitorial and Day Porter Services to ensure a clean and safe working environment.
  • Schedule services needed for facility maintenance and cleaning, and support IT with general needs such as computer and equipment allocation.
  • Responsible for the planning, implementing, and overseeing of the company's Injury and Illness Prevention Program, ensuring compliance with OHSA guidelines to reduce work-related injuries and illnesses.
  • Plan and implement OHSA policies and programs, advise and lead employees on various safety-related topics, and prepare and implement emergency plans and procedures.
  • Oversee decontamination practices and ensure they comply with all applicable standards, and oversee all hazardous waste removal activities.
  • Educate new employees on all safety policies and practices, and support personnel in the selection of appropriate PPE when handling hazardous chemicals.
  • Partner with Materials Handler for general shipping and receiving, including distribution of parcels and mail.
  • Ordered and maintained the office food and beverage program, and set up the conference room for special meetings.
  • Order office and meeting lunches when necessary, and complete monthly expense reporting for the company credit card.
  • Deposit incoming checks to the bank on a weekly basis, and submit and Approve invoices through accounts payable processes.
  • Coordinate R&D equipment for calibration, and support the Clinical team with some administrative tasks for Clinical Studies.
  • Support the R&D Team with some administrative R&D tasks, and support Sales and Marketing team with administrative tasks.
  • Partner with HR to maintain employee Onboarding and Offboarding, and set up conference rooms for special meetings.
  • Vendor management, and other duties as assigned.
Requirements
  • Education and Training: Bachelor's Degree or equivalent.
  • Skills and Experience: +6 years of facility and safety experience, Strong proficiency in Office 365, Strong time management and people skills, flexibility, and multitasking abilities, Experience with safety procedures and OHSA policies, Ability to handle a fast-paced growth environment.

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