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Legal Administrative Coordinator

2 months ago

Redwood City, California, United States San Mateo County Bar Association Full time

The Judicial Office Support Specialist plays a crucial role in delivering administrative assistance to the lead attorneys. This position encompasses a range of responsibilities, including clerical tasks, data management, record maintenance, and client engagement. The perfect candidate will exhibit strong organizational skills, attention to detail, and the ability to juggle multiple responsibilities in a dynamic setting.

Key Responsibilities

  • Administrative Assistance: Execute general office functions efficiently.
  • Data Management: Enter and update case details in the office's database, ensuring precision and promptness.
  • Client Engagement: Welcome clients and their families in court, respond to basic questions, and guide them to the right personnel. Aid in intake processes and keep clients updated on their case progress.
  • Document Preparation: Draft and format legal documents, correspondence, and reports as instructed by attorneys and other team members.
  • Court Preparation: Aid in organizing materials for court sessions, including copying, arranging, and distributing necessary paperwork.
  • Team Collaboration: Offer support to attorneys and colleagues, including managing schedules, organizing meetings, and coordinating travel arrangements when needed.

Required Qualifications

  • Education: High school diploma or equivalent is mandatory; some college coursework or an associate degree is preferred.
  • Experience: Prior experience in an office environment, ideally within a legal or public service context.
  • Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook).
  • Organizational Skills: Strong ability to manage multiple tasks effectively.
  • Communication Skills: Excellent written and verbal communication abilities.
  • Confidentiality: Capability to manage sensitive and confidential information with care.
  • Legal Knowledge: Basic understanding of legal terminology is advantageous.
  • Detail Orientation: Highly organized and meticulous.
  • Teamwork: Ability to work independently as well as collaboratively.
  • Adaptability: Flexible in response to changing priorities and demands in a fast-paced work environment.