Bilingual Executive Secretary II

2 weeks ago

Redwood City, California, United States Redwood City School District Full time
Job Overview

CLASS TITLE: BILINGUAL ADMINISTRATIVE SECRETARY II

The Redwood City School District (RCSD) is committed to fostering a dedicated workforce that connects deeply with our students, families, and community. We aim to create an environment that is safe, supportive, inspiring, and inclusive for all learners, celebrating diversity in abilities, ethnicities, cultural identities, LGBTQ+ youth, and multilingual students.

PRIMARY RESPONSIBILITIES:

Under the supervision of the Director of English Language Services, you will undertake essential secretarial and clerical tasks associated with your assigned functions. This role involves assisting the administrator with administrative duties that require a thorough understanding of departmental policies and procedures, as well as compliance with District regulations and federal guidelines. You will also be responsible for translating both technical and non-technical documents and providing oral and written translation services across the District and school sites.

KEY DUTIES INCLUDE:

  1. Performing essential secretarial and clerical functions related to your assigned area.
  2. Planning, organizing, and coordinating activities to support the Administrator in administrative tasks.
  3. Engaging with callers and visitors, providing detailed information regarding policies and procedures.
  4. Ensuring effective communication between the office and District personnel, including managing phone communications and preparing various documents.
  5. Transcribing dictation for correspondence, reports, and memoranda as needed.
  6. Researching and compiling information for Federal, State, and District reports.
  7. Translating documents from English to Spanish, ensuring accuracy in special education reports and other district communications.
  8. Maintaining complex personnel records and financial documents.
  9. Operating office equipment and training clerical staff as necessary.
  10. Upholding confidentiality regarding sensitive information.

KNOWLEDGE AND SKILLS REQUIRED:

Successful candidates will possess:

  • Knowledge of modern office practices and procedures.
  • Strong record-keeping and communication skills.
  • Understanding of applicable laws and regulations.
  • Ability to work independently and collaboratively with others.
  • Proficiency in typing and operating various office equipment.

EDUCATIONAL BACKGROUND:

Any combination equivalent to: graduation from high school with additional coursework in business administration or related fields, along with three years of relevant secretarial experience.

COMMITMENT TO DIVERSITY:

RCSD is an equal-opportunity employer dedicated to diversity and inclusion in the workplace. We prohibit discrimination and harassment based on any protected characteristic as outlined by federal, state, or local laws. Our hiring practices are based solely on qualifications, merit, and business needs.

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