Legal Administrative Assistant, Silicon Valley

2 weeks ago

Redwood City, California, United States Goodwin Procter Full time
Join Goodwin Procter, where we collaborate with our clients to practice law with integrity, creativity, flexibility, and ambition. We are dedicated to fostering genuine, long-term relationships with our clients, who include some of the world's most successful and innovative investors, entrepreneurs, and disruptors across various sectors, including life sciences, private equity, real estate, technology, and finance. Our profound understanding of these industries, combined with our expertise in high-stakes litigation, regulatory compliance, and complex transactions, distinguishes us in the legal field.

As a Legal Administrative Assistant, you will deliver high-quality and efficient administrative and secretarial support, ensuring strong client relationships and professional assistance to a team of attorneys, specialists, and managers. You will alleviate team members of clerical tasks and minor administrative duties. This role demands (i) collaboration; (ii) the ability to work closely and effectively with others; (iii) strong communication and technical skills; (iv) the capability to prioritize and set work objectives; and (v) the ability to thrive under deadlines and high-pressure situations.
Key Responsibilities:
  • Client Interaction: Manage incoming calls, take accurate messages, provide information to callers, and ensure timely communication with clients and team members in a professional manner.
  • Document Management: Prepare precise, error-free legal documents and correspondence from various sources. Organize, type, revise, and store documents while ensuring adherence to required formats and specifications. Proofread and edit documents for accuracy and compliance.
  • Billing and Time Management: Record team members' time entries daily, manage client billing processes, and maintain accurate billing records while liaising with the Accounting Department.
  • Scheduling: Coordinate appointments, meetings, and travel arrangements for team members, ensuring efficient workflow and adherence to deadlines.
  • Mail Management: Organize and prioritize incoming mail, prepare outgoing correspondence, and coordinate deliveries.
  • Filing and Record Keeping: Maintain organized and up-to-date files according to firm guidelines, ensuring quick retrieval of information and proper document control.
Qualifications:
  • Preferred college degree or equivalent experience.
  • Proficient in MS Office applications (Word, Excel, PowerPoint, Outlook).
  • Exceptional organizational skills with the ability to manage multiple tasks with attention to detail.
  • Strong interpersonal skills to build relationships with partners, attorneys, staff, and clients.
  • Effective oral and written communication skills.
Benefits:
At Goodwin Procter, you will find a rewarding compensation package and comprehensive benefits, including:
  • Flexible work arrangements
  • Health, dental, and vision insurance
  • Life and disability insurance
  • Retirement & Savings Plan
  • Paid vacation and sick leave
  • Professional development opportunities
  • Employee recognition programs
Goodwin Procter LLP is an equal opportunity employer, considering applicants without unlawful discrimination based on various protected statuses.

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