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Senior Administrative Coordinator

2 months ago

Redwood City, California, United States Goodwin Procter Full time
Join Goodwin Procter, where we collaborate with our clients to navigate the legal landscape with integrity, creativity, flexibility, and ambition. Our focus is on cultivating genuine, long-lasting relationships with clients who are among the world's most successful and innovative investors, entrepreneurs, and disruptors across various sectors, including life sciences, private equity, real estate, technology, and finance. Our deep understanding of these industries, combined with our expertise in high-stakes litigation, regulatory compliance, and complex transactions, distinguishes us in the market. Our Global Operations Team, composed entirely of business professionals, has been recognized as the "Best Business Team" by The American Lawyer.

As the Senior Administrative Coordinator to the Co-Chairman of the Technology Companies Business Unit, you will provide essential administrative support, coordination, and project management while engaging closely with external clients and all levels of firm management.

Key Responsibilities:

• Manage a wide range of tasks from intricate scheduling to resolving unexpected issues that require immediate attention

• Serve as the primary point of contact for key internal and external stakeholders

• Handle phone calls, meeting requests, and correspondence, assessing the urgency and directing them to the appropriate individuals

• Organize internal and external meetings and events, ensuring stakeholders are well-prepared with agendas or comprehensive briefings

• Prepare and proofread routine and complex documents, including correspondence, presentations, and spreadsheets

• Set up and manage electronic files

• Maintain accurate timekeeping and billing records

• Develop a thorough understanding of all contacts and protocols, managing requests for information

Qualifications:

• High School Diploma required

• Bachelor's Degree preferred or equivalent experience

• 7-10 years of experience supporting senior executives, preferably in a professional services environment

• Familiarity with the technology sector is advantageous but not mandatory

• Highly organized, detail-oriented, and self-motivated

• Excellent oral and written communication skills

• Professional demeanor with exceptional interpersonal skills and the ability to foster relationships within the department, with clients, and across the global organization

• Experience managing confidential and sensitive information with discretion and sound judgment

• Proficient in multitasking and prioritizing projects effectively

• Capable of working independently as well as collaboratively as an engaged team member

• Demonstrates initiative and sees tasks through to completion

• Acknowledges that stakeholder availability may extend beyond regular business hours, and is prepared to accommodate this

• Comprehensive expertise in the Microsoft Suite at an advanced level

Benefits and More

At Goodwin, you will find a fulfilling career opportunity with a competitive compensation package and extensive benefits, including:
  • Flexible work arrangements and hybrid work options
  • Health, dental, and vision insurance
  • Life and disability insurance
  • Retirement & Savings Plan
  • Emergency back-up child and adult care
  • Paid vacation, sick leave, and holidays
  • Opportunities for professional development and career advancement
  • Employee recognition and reward programs
  • Wellness and assistance programs for employees
  • Employee discounts and perks
Goodwin Procter LLP is an equal opportunity employer, considering applicants for employment without unlawful discrimination based on race, color, gender, gender identity or expression, age, religion, national origin, citizenship status, disability, medical condition, genetic information, marital status, sexual orientation, military or veteran status, or other legally protected status.