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Legal Administrative Coordinator

2 months ago

Redwood City, California, United States San Mateo County Bar Association Full time

The Judicial Office Support Specialist plays a crucial role in delivering administrative assistance to the lead attorneys. This position encompasses a range of responsibilities, including clerical tasks, data management, record maintenance, and client relations. The perfect candidate will exhibit strong organizational skills, attention to detail, and the ability to juggle multiple responsibilities in a busy environment.

Key Responsibilities

  • Administrative Duties: Execute general office tasks efficiently.
  • Data Management: Enter and update case details in the office's database, ensuring precision and promptness.
  • Client Relations: Welcome clients and their families in court, respond to basic questions, and guide them to the appropriate personnel. Assist with intake processes and keep clients updated on their case progress.
  • Document Preparation: Draft and format legal documents, correspondence, and reports as instructed by attorneys and other personnel.
  • Court Preparation: Aid in assembling materials for court sessions, including copying, organizing, and distributing essential documents.
  • Team Collaboration: Support attorneys and other staff members by managing schedules, organizing meetings, and coordinating travel arrangements as needed.

Required Qualifications

  • Education: High school diploma or equivalent is necessary; some college coursework or an associate degree is preferred.
  • Experience: Prior experience in an office environment, ideally within a legal or public service context.
  • Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook).
  • Organizational Skills: Strong ability to manage multiple tasks effectively.
  • Communication Skills: Excellent written and verbal communication abilities.
  • Confidentiality: Capable of handling sensitive and confidential information with care.
  • Legal Knowledge: Basic understanding of legal terminology is advantageous.
  • Detail Orientation: Highly organized and attentive to detail.
  • Teamwork: Ability to work independently as well as collaboratively.
  • Adaptability: Flexible in responding to changing priorities and demands in a dynamic work setting.