Administrative Coordinator

2 weeks ago


GondrecourtleChâteau, Grand Est, United States Minnesotabroadcasters Full time
Position Overview

The Administrative Coordinator plays a crucial role in ensuring the smooth operation of executive offices. This position is responsible for a variety of administrative tasks that require strong organizational skills and effective communication.

Key Responsibilities
  • Communication Management: Answer and direct phone inquiries to the appropriate executive, ensuring that all visitors are welcomed and assisted professionally.
  • Meeting Coordination: Schedule and organize staff meetings, including booking conference rooms and setting up virtual meeting arrangements.
  • Event Planning: Plan and execute both on-site and off-site meetings and conferences, which may include industry events and corporate gatherings.
  • Administrative Support: Handle daily communications, prepare various documents such as memos and reports, and perform administrative tasks like filing and copying.
  • Travel Arrangements: Organize travel logistics, including itineraries, accommodations, and transportation, ensuring a seamless travel experience.
  • Office Management: Maintain office equipment and supplies, ensuring everything is in working order and inventory levels are sufficient.
  • Personal Assistance: Provide support for the executive's family, including event coordination and travel arrangements.
  • Cross-Departmental Support: Assist other departments as needed and take on additional responsibilities as assigned.
Diversity Commitment

Our organization values diversity and is committed to representing the communities we serve. We believe that a diverse workforce enhances our ability to connect with our audience and fulfill our mission.

Qualifications

The ideal candidate will possess an Associate Degree or equivalent experience, with a minimum of 2 years in an administrative role. Key qualifications include:

  • Excellent customer service skills and the ability to build cooperative relationships.
  • Strong oral and written communication abilities.
  • Proficiency in handling confidential information with discretion.
  • Ability to manage stress and maintain focus on details.
  • Competency in MS Office Suite applications.

This position requires a background check as part of the hiring process.

Equal Opportunity Employer

We are an equal opportunity employer, committed to inclusivity and diversity in our workforce.



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