Project Management Assistant

1 week ago

Indiana, Pennsylvania, United States Pace® Analytical Services Full time
Job Overview

About Pace Analytical Services

Pace Analytical Services is dedicated to enhancing the safety and health of our environment. We are committed to supporting various sectors including businesses, governmental bodies, and consulting firms, providing localized services bolstered by a comprehensive national laboratory network. Our mission encompasses both in-lab and emergency onsite services to ensure the safety of air, water, soil, and other critical resources.


Position Summary

The Project Coordinator is responsible for delivering administrative assistance to project management and sample intake while ensuring exceptional customer service to all clients.


Key Responsibilities
  • Manage and review the completion and processing of various standard project management documents, forms, databases, and related information.
  • Offer basic interpretation and guidance to staff and management regarding project management policies and practices.
  • Conduct standard research and provide feedback to address management and employee inquiries; assist in gathering customer feedback and coordinating necessary resources.
  • Support projects that involve client interaction, including verifying sample check-in accuracy, monitoring analysis status, responding to client questions, and managing invoicing as directed.
  • Direct client inquiries and requests to the appropriate project manager for follow-up.
  • Assist in the development and participation in project management objectives, including budgets, timelines, materials, personnel, and other project requirements, while presenting information to management.
  • Interpret and apply departmental policies and procedures, ensuring compliance with relevant laws and regulations.
  • Enhance departmental efficiency and effectiveness by contributing suggestions and actively participating in work teams.
  • Promote the overall mission of Pace Analytical by demonstrating courteous and cooperative behavior in interactions with customers and staff, fostering a harmonious workplace environment.

Qualifications

Education and Experience:

High School Diploma or GED; AND two (2) years of experience in administrative support; OR an equivalent combination of education, training, and experience.


Required Knowledge and Skills

Knowledge:

  • Understanding of departmental policies, procedures, and functions.
  • Basic knowledge of applicable laws, codes, and regulations.
  • Familiarity with standard testing tools, equipment, and calibration processes.
  • Proficiency in computer applications and systems relevant to the role.
  • Principles and practices of effective project teamwork.
  • Effective communication methods with staff, coworkers, and customers to ensure safe and appropriate operations.
  • Strong command of business English, including spelling, grammar, and punctuation.

Skills:

  • Training others in relevant policies and procedures.
  • Collaborating as a team member and managing project development.
  • Working effectively in both team and individual contributor roles.
  • Interpreting and explaining applicable laws, codes, and regulations.
  • Preparing essential reports, correspondence, and other written materials.
  • Exercising initiative and independent judgment within established guidelines.
  • Utilizing tact and discretion in professional interactions.
  • Delivering effective presentations to diverse groups.
  • Contributing to the achievement of team or departmental goals and objectives.
  • Establishing and maintaining effective working relationships with various individuals.

Additional Information

Benefits:

Pace Analytical Services offers a comprehensive benefits package including paid vacation, holidays, sick leave, medical, dental, vision, and various voluntary insurance options. We also provide a 401k plan with company matching, tuition reimbursement, and employee recognition programs.


Equal Opportunity Employer

Pace Analytical Services is an equal opportunity employer, committed to a diverse and inclusive workplace. We prohibit discrimination and harassment of any kind, ensuring fair treatment for all employees and applicants.


Work Schedule

Monday to Friday, 8:00 A.M. to 5:00 P.M.

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