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Project Management Assistant

2 months ago

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Job Overview

About Pace Analytical Services

Pace Analytical Services is dedicated to enhancing safety and health across various sectors. Our commitment to scientific advancement supports businesses, industries, consulting firms, and government entities, ensuring that air, water, soil, and other environmental elements are thoroughly tested and safe.


Position Summary

The individual in this role will provide essential administrative assistance to project management and sample intake, while also delivering exceptional customer service to our clients.

Key Responsibilities:

  • Managing, reviewing, and processing a variety of standard project management documentation, databases, and related materials.
  • Offering fundamental guidance and interpretation of project management policies and practices to staff and management.
  • Conducting research and providing feedback to address inquiries from management and employees; facilitating customer feedback and coordinating necessary responses.
  • Supporting projects that involve client interaction, ensuring accurate sample check-in, monitoring analysis status, responding to client questions, and managing invoicing as directed.
  • Routing client inquiries to the appropriate project manager for further action.
  • Assisting in the development of project objectives, including proposed budgets, timelines, and resource allocation, while presenting information to management as needed.
  • Interpreting and applying departmental policies and relevant regulations, seeking guidance when necessary.
  • Enhancing departmental efficiency and effectiveness by contributing suggestions and actively participating in team initiatives.
  • Promoting a positive workplace environment by demonstrating courteous and cooperative behavior in all interactions.

Qualifications:

Education and Experience:

A High School Diploma or GED is required, along with two years of administrative support experience, or an equivalent combination of education and experience.

Required Knowledge and Skills:

  • Familiarity with departmental policies and procedures.
  • Basic understanding of applicable laws and regulations.
  • Knowledge of standard testing tools and calibration methods.
  • Proficiency in relevant computer applications and systems.
  • Ability to effectively collaborate as a project team member.
  • Strong communication skills to ensure safe and effective operations.
  • Proficient in business English, including spelling and grammar.

Essential Skills:

  • Training others on relevant policies and procedures.
  • Contributing to project development and management.
  • Working effectively both independently and as part of a team.
  • Interpreting and explaining laws and regulations.
  • Preparing reports and written materials.
  • Exercising initiative and independent judgment within established guidelines.
  • Using discretion and tact in professional interactions.
  • Delivering effective presentations to diverse audiences.
  • Contributing to team goals and objectives.
  • Building and maintaining effective working relationships.

Additional Information

Benefits:

We offer a comprehensive benefits package, including paid vacation, holidays, sick leave, medical, dental, and vision insurance, retirement plans with company matching, and various voluntary insurance options.


Equal Opportunity Employer

Pace Analytical Services is an equal opportunity employer and prohibits discrimination and harassment of any kind.


Work Schedule

Standard working hours are Monday to Friday, from 8:00 A.M. to 5:00 P.M.